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Administrative Assistant

4 months ago

Stellenbosch, Western Cape, South Africa Helderberg Personnel Full time
My client, an Agricultural concern, based in Stellenbosch is seeking to employ an Administrative Assistant to join their team.

admin|administration|administrative assistant|assistant|finance

EXPERIENCE AND QUALIFICATIONS:

  • At least 12 years' experience in an administrative or financial role.
  • Analytical with extremely good planning and organizational skills and excellent communication skills.
  • Must be able to handle high volumes of work under pressure.

RESPONSIBILITIES:

Contracts:

  • Capturing and submitting purchase and sales contracts on the system
  • Perform cost calculation on transactions
  • Check that contracts are signed
  • Drafting manual contracts

Billing:

  • Invoicing and storing necessary documents
  • Make transfers to other marketers
  • Making out credit notes
  • Create and send out pro forma invoices

Loading of external invoices:

  • Prepare accounts payable invoices for payment (POC)
  • Load storage invoices and other supplier invoices
  • Load transport invoices

Miscellaneous:

  • Closing of contracts
  • Six month reconciliations
  • Handle minor enquiries/complaints as soon as possible
  • New debtors and creditors collection of necessary paperwork

Inventory:

  • Complete request for inventory adjustments where necessary

Logistics administration:

  • Generate loading contracts
  • Update of loads on the dashboard
  • Booking of trucks at suppliers and clients
  • Generate claims/losses on loads as necessary
  • Receiving and capturing of proof of deliveries