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Secretary to The Director and Partner

4 months ago

Stellenbosch, Western Cape, South Africa LDP CHARTERED ACCOUNTANTS AND AUDITORS INCORPORATED Full time

This position is suitable for a professional and presentable person with exceptional secretarial, communication, linguistic, time management and pro-active problem-solving skills.


This exciting opportunity entails advanced secretarial duties, ad-hoc responsibilities as well as providing general secretarial and administrative support to the Directors/Partners of the business.

Sound relations with clients need to be maintained and grow. Scheduling and all other arrangements (appointments scheduling with clients, travel, and accommodation) need to be carried out. Travelling may be required, therefor a valid driver's license is an inherent job requirement.


Solid knowledge of MicroSoft Office, especially excellent Excel and Word skills, supported by the ability to handle pressure whilst maintaining the highest level of accuracy is essential.

Three years relevant experience and sound knowledge of secretarial and administrative work is an essential business requirement, as is the ability to work under pressure and be client and team orientated.


The successful applicant will be responsible for the following key result areas:

  • Handling of incoming calls, assisting clients with queries, taking messages
  • Diary management for Directors and Partners
  • Arrange meals for LDP's management during meetings
  • Incoming and outgoing post management

Correspondence:

  • Preparation of documents for clients
  • Confirmation letters
  • Factual finding reports
  • Archiving of documents
  • Letters of good standing

Travel arrangements:

  • Flights
  • Transport
  • Accommodation

Assistance to other departments:

  • Client Acceptances
  • Letters of appointment
  • Assisting at reception when needed

Other:

  • Timesheets
  • Processing of expense claims on ProfCost
  • Processing of Auditing and Accounting fees on ProfCost
  • Collecting and delivering of documentation when needed
  • Editing of statements on PDF as requested
  • Signing of statements and tax letters
  • Boardroom bookings

Job Types:
Full-time, Permanent

Salary:
Up to R18,000.00 per month

Ability to commute/relocate:

  • Stellenbosch,

Western Cape:
Reliably commute or planning to relocate before starting work (required)

Education:

  • Bachelors (preferred)

Language:

  • Afrikaans (required)