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Administrator

3 months ago

Johannesburg, Gauteng, South Africa Alfred H Knight Group Full time

WHAT IS ON OFFER


Alfred H Knight has an exciting opportunity for an Administrator based in Johannesburg, this individual will be functionally responsible to the Agri Lead for Africa, for the management of the day-to-day operation within the AHK administrative department to ensure that operationally and managerially, an efficient and high quality service is provided to meet reporting deadlines and priorities agreed with AHK Head Office and clients.


ABOUT US
Alfred H Knight is a totally independent, family owned business spanning five generations.

A global network of strategically placed offices and laboratories enable global trade by providing independent inspection, analysis and consultancy services to the metals and minerals, solid fuels and agriculture industries.

We have honed and carefully crafted our reputation. Delivering knowledge and professionalism in all aspects of weighing, sampling and analysis. We thrive by continuing to re-invest in our facilities, technology and people. Click here to find out more about AHK.

DO YOU HAVE WHAT IT TAKES
To be successful at Alfred H Knight you will need to display the following:

REQUIRED KNOWLEDGE AND WORK EXPERIENCE

Required Competencies

  • Ability to demonstrate literacy and be numerate
  • To be adaptable and flexible.
  • Demonstrate good attention to detail.
  • To be able to work in a team.
  • Ability to work from own initiative with minimum supervision.
  • Good timekeeping
  • Effective interpersonal skills.
  • Can orchestrate multiple activities at once to accomplish a goal
  • Effective interpersonal skills.
  • Energetic and a selfstarter
  • Microsoft Excel and Powerpoint

Required Qualifications

  • Academic qualification: Matric (Grade 12)

Required Work Experience

  • Previous Work Experience: Advantageous

Responsibilities:

Operationally responsible to the Agri Lead for Africa for:

  • The organization and process of the daily workload to meet the agreed work schedules and targets. And to ensure that all processes are performed in accordance to documented methods and procedure.
  • Maintaining the most costeffective utilization of resources within this Department.
  • Maintaining the management and archive of all job, and that an effective and efficient system operates for their availability and return.
  • Ensuring client communication such as quotes, job inquiries, complaints etc are circulated to appropriate parties with complaints being brought to the immediate attention of the Branch Manager and General Manager.
  • Ensuring that the workforce is sufficiently motivated, skilled, and properly trained to meet the operational needs of the business. It is the post holder's responsibility to inform the Ops Manager, Business Development Manager & Agri Lead Africa of continual resourcing difficulties and, or, operational problems.
  • Ensuring at all times that a high degree of accuracy and attention to detail is applied within AHK Administration through incorporating and promoting good office practices. And for ensuring that work throughput is followed in accordance to documented methods and procedures. It is the post holder's responsibility to inform the Ops Manager, Business Development Manager & Agri Lead Africa Branch of any failure in compliance to documented methods.
  • Advising the Agri Lead Africa of repetitive administration problems relating to daytoday administration procedures.
  • Maintaining record keeping, such that work is clearly and easily auditable, and traceable within the guidelines of AHK's Agri department's 17020 accreditation.
  • Attending regular meetings with staff to ensure that operational or personnel issues are discussed and rectified as soon as possible, and for keeping the Ops Manager, Business Development Manager & Agri Lead Africa informed of serious and/or developing personnel issues inside the Admin department.
  • Ensuring equipment is maintained in a working and calibrated state, organizing maintenance where necessary.
  • Ensuring consumable stock holdings are maintained to support effective work and ontime delivery.
  • Ensuring office areas are kept clean and tidy, with unwanted materials and debris being removed.
  • Maintaining a professional standard and appearance during office hours and while promoting the company when on company business.
  • Building strong relationships with all warehouses/ports senior team to assist with timeous information.
  • Work closely the Agri team on various tasks that need attending to such as client proposals, invoicing, purchasing etc.
  • Liaise with the Supervisors and Administration on a daily basis to ensure that all relevant information required is obtained timeously.
  • Ensuring the Company's Health & Safety policy is applied effectively in areas under the Post Holder's control.
  • Other ad hoc duties as may be requested by the Agri Lead from time to time.

BENEFITS:

We are offering an excellent opportunity with a salary and benefits package to match

CLOSING DATE:
13 Februar