Res Life Programme Assistant

1 week ago

Johannesburg, Gauteng, South Africa Centurion Growth Full time
Our client provides modern purpose-built accommodation (PBSA) for students in tertiary education in South-Africa. They are looking for a dynamic Res Life Programme Assistant to join the team at Head Office. The individual must be energetic and a self-starter that can interact and communicate with stakeholders at different levels.

KEY ELEMENTS OF THE ROLE

Main Responsibilities:

1.

Programme Assistance:

  • Follow up on res life queries/arrangements that need to be made (generic)
  • Follow up on res life monthly calendars
  • Follow up on contracts to be submitted/documentation
  • Filing and record keeping of data (pictures, Event reports etc.)
  • Attend monthly res life meetings with fellows, res managers and res life marketing team
  • Constantly check on res life calendar progress, update and electronic marketing
  • Advice on programming where necessary
  • Attend specific res life programmes to check quality of programming.
  • Events/Project management
  • Coordinate with residence managers and fellows on res programmes
  • Ensure all required resources are available for residence events
  • Administer JOC processes for larger events
  • Follow up on ticket sales/expenditure/profits and loses
  • Assist with ROI analysis
  • Coordination with sponsors acquired,
  • Events evaluations and feedback from reses
  • Ensure that residence life events are appropriately represented on all Social Media platforms (weekly
planning with marketing department)

  • Liaise with universities for res life programme to align to campus events (social and sporting events)
  • Ensure brand standards are upheld in all events and programme artwork
  • Procurement and Finances
  • Manage quotes and options of suppliers available
  • Follow up on procurement with suppliers and submit invoices from res level to be approved
  • Assist in checking/tracking spend on credit cards
  • Follow up on deliveries/receipt etc. and slotting in of activation dates within calendars
  • Surveys
  • Distribute evaluation surveys
  • Follow up on surveys and analysis

5.

General Administration:

  • Keep all department filling up to date
  • Audit res life Residence administration on a monthly basis
  • Supplier management (contracts and approvals)
  • Load all supplier invoices on Fusion (procurement system)
  • Assist to administer student surveys
  • Ensure open communication with stakeholders of the programme (setting up of meetings, info
  • Ensure that noticeboards are kept up to date
  • Review minutes from Res House meetings and provide a summary on findings
  • Assist with welcome team payments (schedules, approvals and submissions)

SKILLS AND ATTRIBUTES

  • Facilitation/Educator
  • People Skills Good understanding of social challenges
  • Must have good verbal and written communication skills.
  • Good telephone etiquette.
  • Good numerical and people skills
  • Methodical, organised, precise, and accurate and goal orientated.
  • Adaptable and comfortable with flexibility requiring stress tolerance to operate in a high growth
environment

  • Works effectively with coworkers, clients, customers, and others by sharing ideas in a constructive
and positive manner; addresses problems and issues constructively to find mutually acceptable and
practical business solutions.

  • Thorough i.e., the ability to complete jobs.
  • Events Knowledge
  • Administrative skills

QUALIFICATIONS

A minimum of:

  • Higher education qualification
  • 23 years Res Life experience in a university or University residence setting preferred
  • 23 years experience in administrative functio n

Technical Competencies:

  • A strong administrator with sufficient skills across Microsoft products: Word, Excel, Adobe, and
PowerPoint (essential).

  • Student manager software familiarity (Hires) an advantage
  • Events management experience
Our client reserves the right to remove or amend this advertisement without prior notice.

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