Pa/administrative Assistant

2 weeks ago

Johannesburg, Gauteng, South Africa Maximum Group Full time

Description

  • Manage Director's electronic diary, assessing the priority of appointments and reallocation if necessary.
  • Organizing and planning meetings
  • Manage Director's travel arrangements (including visas/accommodation, itineraries, etc.).
  • Preparing communications
  • Answering phone calls
  • Taking notes and writing minutes during meetings
  • Conducting or preparing any research that the reporting manager may require
  • Process Director's correspondence, ensuring that incoming correspondence is dealt with by the Directors/or on behalf of the Directors, or other staff as appropriate.
  • Maintain Director's office systems, including data management and filing.
  • Maintain records of the Director's contacts.
  • Screen calls, enquiries, and requests, and deal with them when appropriate.
  • Assist Directors in researching and following up with action on matters which fall within the Director's responsibility chasing responses, and triggering followup action.
  • Produce documents, briefing papers, reports, and presentations for the Directors.
  • Organise meetings and ensure that Directors are well prepared for those meetings, preparing agendas, premeeting briefings, and meeting papers.
  • Assist/support Directors in arranging funding partners and other events.
  • General Filing & Administration Duties
  • Ad hoc duties requested from time to time
  • Out of Office duties as and when required

Desired Experience and Qualification

  • Interest and broad knowledge of Technology and social matters
  • Grade 12 & Higher Qualification
  • 10 years plus Experienced Personal Assistant at senior management level.
  • Experience of electronic diary management.
  • Exceptional interpersonal and communication skills, to enable professional interaction with a wide range of contacts, both internal and external.
  • Ability to organize and plan own work.
  • Excellent attention to detail, with the ability to maintain a high level of accuracy.
  • A flexible, proactive approach to work including the ability to prioritize and reprioritize.
  • Proactive and Ability to work on own initiative, deal with issues on their own and produce results or completed tasks.
  • Ability to deal with sensitive information with discretion and to maintain confidentiality.
  • Excellent Computer Literacy skills, including a working knowledge of presentation software packages, preferably Microsoft Office Word, Excel and PowerPoint.
  • Clear Criminal Record.
  • Verbal and written articulacy
  • Professional discretion
  • Efficiency
  • Welldeveloped time management skills
  • Reliable Transport

Job Types:
Full-time, Permanent

Salary:
R8, R12,000.00 per month

Experience:

  • Personal Assistance at
Senior Management Level: 5 years (required)

  • Organizational Skills &
Electronic Diary Management: 3 years (required)
General Administrative Duties: 5 years (required)

  • Microsoft Office (Including Outlook, Excel, Word, etc.): 5 years (required)
Application Deadline: 2023/02/28

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