Office Administrator

2 weeks ago


Johannesburg, Gauteng, South Africa Staff Unlimited Recruitment Full time

Computer Skills:
Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and other relevant office software. Familiarity with database management and online collaboration tools is advantageous.

  • Organization and

Time Management:
Strong organizational and time management skills with the ability to prioritize tasks and meet deadlines.

  • Communication: Excellent verbal and written communication skills, with a professional and friendly demeanour.
  • Problem-Solving: Ability to identify and resolve administrative issues proactively.
  • Attention to Detail: Meticulous attention to detail to ensure accuracy in data entry, document preparation, and other administrative tasks.
  • Interpersonal Skills: Team player with the ability to work collaboratively with colleagues across various departments.
  • Adaptability: Flexibility to adapt to changing priorities and handle multiple tasks efficiently.
  • Confidentiality: Demonstrated ability to handle sensitive information with the utmost confidentiality and discretion.
    Administrative Support
Provide general administrative support to various departments, including managing calendars, scheduling appointments, and handling correspondence.
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Reception
Greet visitors, answer incoming calls, and direct inquiries to the appropriate personnel.
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Office Supplies and Inventory
Maintain office supplies inventory, place orders, and ensure all necessary equipment and supplies are readily available.
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Filing and Record Keeping
Organize and maintain physical and electronic filing systems, ensuring that important documents are easily accessible and appropriately archived.
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Data entry
Accurately input and update data in relevant databases and systems.
-
Travel arrangements
Assist in making travel arrangements for employees, including flight bookings, hotel reservations, and transportation.
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Communication
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Expense management
Assist in processing and tracking expense reports, ensuring compliance with company policies.
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Office Maintenance
Coordinate office maintenance activities and liaise with vendors to ensure a clean, safe, and comfortable working environment.
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HR Support


Assist the HR and payroll department in tasks such as onboarding new employees, maintaining personnel records, screening and managing leave requests.

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Health and Safety compliance
Follow and enforce health and safety policies and procedures to maintain a secure and compliant workplace.
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Operational Support
Provide operational support to payroll and site managers where required on an ad-hoc basis.

Personal Attributes

  • Must have a valid driver's license with own reliable transport.
  • Strong sense of ownership.
  • Well groomed & dressed.
  • Well spoken.
  • Proactive approach, thinking outside of the box.
  • Ability to work under pressure and extreme time constraints.
  • Process driven, meticulous, and thorough.
  • Analytical and detailoriented skills.
  • Confident and energetic.
  • Sound ability to interact and communicate effectively with people at all organizational levels.

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