Office Administrator
2 weeks ago
Job Opportunity:
Office Administrator
Are you a dynamic individual with excellent organizational skills and a passion for ensuring smooth operations in a fast-paced environment? We're seeking an Office Administrator to join our team at Africa School Of Technology and take charge of various administrative duties.
Key Responsibilities:
1.
Office Administration:
Maintain efficient office operations to ensure productivity and a conducive work environment.
2.
Staff Management:
Oversee and monitor staff activities, ensuring optimal performance and adherence to company policies.
3.
Fee Collections:
Manage fee collections processes accurately and efficiently.
4.
Student Registration:
Handle student registrations and accurately capture student details for records.
5.
Customer Satisfaction:
Ensure high levels of student and customer satisfaction through prompt assistance and resolution of issues.
6.
Quality Assurance:
Maintain quality standards for student Portfolios of Evidence (POEs) and institutional policies.
7.
Accreditation:
Assist in accreditation processes and compliance with regulatory standards.
8.
Record Management:
Establish and maintain a filing system to organize and manage student records efficiently.
9.
Learning Management System (LMS): Upload student information onto the LMS for easy access and tracking.
10.
Enquiries Handling:
Address enquiries and queries promptly and professionally.
11.
Staff Recruitment:
Participate in recruitment and selection processes to build a skilled team.
12.
Personal Files Management:
Maintain personal files of staff members accurately and securely.
13.
Programme Rollout:
Coordinate with the team to ensure smooth rollout of educational programmes.
14.
Material Distribution:
Print and distribute learner materials as required.
15.
Documentation:
Produce standard documents and routine correspondence to support office operations.
16.
Verifications and Site Visits:
Assist in conducting and preparing for verifications or site visits as necessary.
17.
Office Supplies:
Manage the supply of office consumables to support daily operations.
18.
Reporting:
Prepare monthly reports and conduct asset counts as part of routine administrative tasks.
19.
Office Systems:
Develop, implement, and administer office systems to enhance efficiency.
20.
Procedures and Policies:
Establish office procedures, policies, and operations, and communicate them effectively to the team.
21.
Task Management:
Assign tasks to team members and ensure timely completion within set timelines.
22.
Tender and Database Submissions:
Assist in tender submissions and maintain databases as required.
23.
Institutional Planning:
Contribute to institutional planning and resource allocation processes.
24.
Marketing Coordination:
Coordinate marketing activities to promote educational programmes effectively.
25.
Work-Based Learning and Placement:
Facilitate work-based learning and placement opportunities for students.
Who we are looking for:
- Proven experience in office administration or related field.
- Excellent organizational and time management skills.
- Strong communication and interpersonal abilities.
- Attention to detail and ability to multitask effectively.
Experience:
- Administrative office procedures, practices and equipment: 1 year (preferred)
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