Contact Centre Supervisor

1 week ago


Johannesburg, Gauteng, South Africa South Point Management Services (Pty) Ltd. Full time

GENERAL PURPOSE

RESPONSIBILITIES
-
PRINCIPAL RESPONSIBILITIES_

  • Drive results through others
  • Meeting and exceeding sales and service objectives
-
GENERAL RESPONSIBILITIES_

Operations

  • Ensure the effective and efficient running of the Call Centre.
  • Ensure that the contact centre KPIs are met.
  • Keep up to date with business development and new product lines
  • Manage daytoday line activities, prioritise and make risk/impact assessments within existing processes and procedures towards achieving SLAs
  • Manage team's schedule adherence
  • Ensure monthly timesheets submissions are completed on time.
  • To report any equipment defects, faults or breakdowns promptly to the relevant department.
  • Keep up to date with any industry changes affecting the business and relaying this knowledge back to the team
  • Work with the management team to identify and deliver positive change and business efficiencies
  • Deliver the allocated part of the operation within agreed budgets, service levels and business targets
  • Stakeholder management foster good relationships with all internal departments and crossfunctional teams.
  • Work with other departments on project execution.
  • Escalate any appropriate problems to senior management
  • Support senior management to highlight operational risks and areas for improvement
  • Support senior management to deliver business targets and objectives and create a performance orientated culture
  • Support senior management to highlight operational risks and areas for improvement

Sales and Service

  • Lead and inspire a team of sales agents to deliver excellent levels of individual/team performance and customer satisfaction
  • Drive Sales and Performance
  • Distribute and manage leads
  • To coordinate outbound activities/ tasks to support the delivery of business objectives
  • To respond to online queries received via all written correspondence channels.
  • To handle and resolve complaints relating to the contact centre in a professional and effective manner.
  • To collate, analyse and utilise channel statistics to manage and improve the sales / service performance of the contact centre team.
  • Complete administrative duties as required daily, weekly and monthly

People

  • Work closely with the team, motivating and coaching them
  • Take responsibility for the daytoday supervision of any direct reports.
  • Delegate tasks as and when appropriate to team members to ensure the effective and efficient running of the department.
  • Develop staff through coaching, advice and motivational techniques to help the Contact Centre teams to maximise the potential
  • Hold regular onetoone meetings and performance reviews with the Sales and Service Agents.
  • Speedily identify and address any staffing issues with or between team members when appropriate, or refer any such circumstances to the appropriate department or manager for resolution.
  • Performance manage all team members and offer feedback.
  • Attend / host department meetings.
  • Attend all staff meetings and training sessions as and when required.
  • Comply with Health and Safety rules and regulations and ensure that contact centre team members do the same.
  • Ensure that you measure and manage the team's performance to achieve hourly, daily, weekly and monthly input and output targets.
  • Ensure that you conduct weekly and monthly performance reviews with your team and formulate action plans to improve performance.
  • Ensure that you provide on the floor support and guidance to Agents through active leadership, presence, engagement and involvement.
  • Always encourage team members to excel in performance requirements.
  • Ensure that you create and maintain a highquality work environment so that the team members are motivated to perform at their highest level.
  • Always generate and share comprehensive and detailed reports on team performance.
  • Ensure that you coach and develop the Agents to ensure the quality of delivery meets the appropriate standards on a service and sales perspective.
  • Ensure training and development plans are maintained for all team members

Reporting

  • To create weekly MI reports, monthly operations reports and
- any other ad hoc reports requested by the Contact Center Manager

  • To support other areas of the business as required with outbound calling to guests and product testing

Closing Date: 03 March 2023

Ability to commute/relocate:

  • Johannesburg, Gauteng: Reliably commute or planning to relocate before starting work (required)
Application Deadline: 2023/03/06

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