Qc Business Supporter

2 weeks ago

East London, Eastern Cape, South Africa Aspen Pharma Group Full time

Job purpose

  • Coordinate and execute administrative tasks within the Validation Department.

Responsibilities

Administrative support

  • Provide input into work activities and priorities for the unit.
  • Monitor adherence to schedules and report absences.
  • Coordinate project and office services.
  • Perform advanced administrative, operational, customer support and computational tasks.
  • Prepare, compile and release documentation to external departments.
  • Prepare and capture completed job cards.
  • File job cards for long term record keeping.
  • Load maintenance packages on system.
  • Assist with ensuring PPM related compliance.
  • Update, edit and/or format SOPs when required.
  • Order/ buy stationery and consumables as and when required.
  • Perform any other administrative tasks related to work area as and when required.

Reporting and record-keeping

  • Assist in gathering information required for reporting.
  • Compile standardized reports and consolidate documents.
  • Maintain and update records and systems as required.
  • File all documentation according to SOP.
  • Retrieve supporting documentation and records to facilitate and support query resolution and auditing.

Stakeholder relations

  • Communicate with internal stakeholders to achieve work objectives, maintain relationships and to assist and convey information.

Skills Required:

Background/experience

  • Grade 12 with 3 to 6 years' administrative experience or 2year Diploma with 1 to 3 years' administrative experience

Specific job skills

  • Broad working knowledge of concepts, terminology and specialized admin requirements to support area of responsibility.

Competencies

  • Information Gathering
  • Pragmatic Action
  • Meeting Deadlines
  • Finalizing Outputs
  • Maintaining Accuracy

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