Head of Purchasing and Shipping

2 weeks ago

Cape Town, Western Cape, South Africa Frank Consult Full time

Position Summary
Responsible for leading, developing and supporting the team to deliver the planned Inventory purchases for business operations. Key to the role is to achieve planned cost business/brand efficiency that drives end-to-end profitability.

The main Key Performance Indicator (KPI) is the Inventory Purchasing Plan to achieve the Planned Landed cost of inventory and the Inbound OTIF Management for Shipping.


Essential Duties and Responsibilities

  • Financial Outputs_
  • Partner with Total Business Sales and Brand to meet the Operating Company's financial targets specifically relating to delivery and stock management.
  • To manage and control the Planned Cost Inputs vs the Actual Landed Costs for all products.
  • Avoid Financial penalties during the Shipping of products by ensuring goods delivered on time (as per schedule).
  • Avoid Customs and Duty penalty charges by ensuring necessary documents for compliance and that goods can be cleared by customs for OTIF to business.
  • To influence and execute the seasonal and purchasing strategy for relevant departments and Brands, by Evaluating/Analysing the Business Inventory Report (Matching PO vs SO) for maximum sales and efficient Inventory Levels across Brands.
  • Team Management_
  • Establish a highperformance culture via the communication of clear expectations and targets within the Purchasing and Shipping function.
  • Develop and continuously manage the functional competencies of all employees.
  • Evaluate the performance and competencies of your direct reports within the given performance appraisal framework, and the agreed Key Performance Indicators.
  • Manage talents within your team to develop their competencies and managing skills to grow within the department.
  • Responsible for an effective cross functional collaboration within the business.
  • Customer, Product and Business Strategy_
  • Ensure Product volume alignment between Integrated Business Planning process and Operational Planning on assigned levels.
  • Review, Implementation and Critical Path Execution of the Supply/Demand processes to support strategic initiatives for all Customer/Brand & Sales Channels of the business.
  • To be the Single Source of contact for daytoday business/operations; including full knowledge of Inventory and related Free-ToSell Inventory of each of the Brands; through accurate management of the relevant Buy Profile Reporting & Management.
  • To Lead/Support projects in the business as and when applicable.
  • To manage the OTIF for business and Brand/Sales; and to maintain strong relationships across the Business service functions keeping information accurate and relevant.
  • Supply/Demand_
  • Optimize existing Purchasing process and strive for efficiency and continuous improvement in the Purchasing process.
  • Payments Flow Forecast extrapolation; for matching with Financial Planning and Forecasting for matching of Foreign Payments and Cash Flow.
  • Create analyses and statistics for Total Inventory and OTIF Reporting.
  • Monthly distribution of the Supply vs Customer Plan reflecting market demand by Month to meet planned Sales Orders across Channels.
  • Regularly report on the status of Business Inventory and to inform business of risk related to Seasonal Inventory; and to action accordingly as required.
  • Support the Business through effective Supply Chain / Purchasing alignment in line with the Inventory review process to facilitate On-TimeIn-Full (OTIF) for the Season and business.
  • Weekly/Monthly/Quarterly reporting in accordance with the agreed Service Level.
  • Shipping, Internal Processes and Systems_
  • Management and adherence of local and global timelines and deadlines.
  • Overall management of the business Freight Forwarding partners and maintaining Compliance to agreed business SLA.
  • Close management and control for Financial requirements/payment as it relates to the Shipping function.
  • Oversee Regulatory Compliance and ensure that shipments have been arranged as per Manifest and Local Customs requirements.
  • Ensure that system is updated with the correct landed cost calculations. This will ensure that correct duty rate is applied, and goods are declared correctly at customs.
  • Maintenance of all required Documentation including GRV for audit compliance.
  • Maintaining all shipping operations within budget without compromising speed or efficiency and related cost.
  • Manage the adherence to all the required Standard Operating Procedures as set out for the Shipping Department within the Operating Company/Division.
  • General_
  • Analyse and evaluate Net Margin, Stock Turn and Profit for area of responsibility to assess and highlight areas of positive performance via (Landed Cost improvements).
  • Deliver business KPI's as per seasonal/annual budgets as it applies to Shipping and Purchasing.
  • Track actual performance against seasonal and annual budgets (Planned Units vs Actual Units Landed).
  • Initiate and ensure implementation of agreed corrective action where ne

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