Purchasing Coordinator

2 weeks ago

Cape Town, Western Cape, South Africa Radisson Hotel Group Full time

PRIMARYOBJECTIVE OF POSITION

To procure quality food, beverages,materials, equipment, supplies, and services for the hotel while minimizing control and reconcile food andbeverage costs by thoroughly analyzing invoices, requisitions, productsreceived, menus and production. This function should be proactive andrecommending alternative action in every aspect and operates in line with Hoteland Corporate policies and guidelines.

TASKS, DUTIES AND RESPONSIBILITIES

Ensures the lowest cost consistent with required quality standards on a timely basis by procuring foods, beverages, materials, services, equipment and supplies within the RHG supplier platform Ensures competitive pricing is used for all foods, beverages, cleaning supplies, consumable supplies and materials. All pricing variances to be communicated to Procurement Lead Quarterly price comparisons to be performed Initiates purchase requisitions as required for main stores but not limited to Identifies local vendors if preferred RHG suppliers cannot assist with the requirement and negotiates rates/price together with relevant department head and informs RHG Procurement (In line with SOP) Maintains working relationships with local vendors through respective agents/reps Ensures timely deliveries at the lowest cost by handling and processing orders Ensures that all stock received and issued within the system (Materials Control) is done daily which also allows for segregation between Storeman and Procurement Officer Maintains a follow-up system on all purchases, invoices and credit notes Verifies price on corporate contract items Follows corporate guidelines on purchasing from corporate suppliers Supervisors receiving, storage and distribution of all goods to effectively and efficiently meet hotel and corporate requirements Ensures that purchased items adhere to corporate standards; takes corrective action as required Ensures that all merchandise on invoices is counted or weighed Verifies information on dates and prices of goods Maintains all necessary control records and reports Compile all invoices, credit notes and requisitions for the day and hand over to Accounts Payable. Maintain pricing catalogues and inform relevant departments of all price fluctuations. The impact of the price increase/decrease to be evaluated together with the HOD. Ensures orders are placed timeously to maintain Par levels Par levels to be established by relevant HOD's base on season, occupancies and demand Performs regular Inventory Counts as well as regular spot checks Performs Operating Equipment Stock Take Twice Per Annum Performs stock rotation according to expiry dates together with Storeman Communicates to Storeman all deliveries for the day, week and month Ensure orders are placed in conjunction with Functions Sheets to have sufficient stock Processes and files executed requisitions adequately, timeously and securely Ensures Inventory System (Materials Control), is kept up to date with current invoices and requisitions. Maintains the competitive status and profitability of the purchasing operation by monitoring industry trends and recommending appropriate action to be taken Provides assistance in the calculation of cost of all selling items based on purchase price and market Assist departments in achieving their required COS % targets Ensure food and beverage cost prices are kept in line with approved menu costings Prepares a daily purchase report and send to relevant department heads Maintain the product code with in the inventory system to ensure that no duplicate codes are created and purchase orders are created therefore with only the correct codes As the recipient with access to the inventory control system and access to pricing, assist with month stock and relevant HOD with COS% Regularly reviews ICQ requirements and performs test to ensure compliance

ADHOC:

Fromtime to time the Lead Finance or Assistant Lead Finance will require reports tobe compiled for the purpose of review & investigation in order to mitigate anypotential risks for the business or personnel

LAWS,REGULATIONS AND POLICIES

Follows all applicable laws, especially inaccounting policies, procedures and guidelines Conducts all work according to guidelines in D-Place

EMPLOYEE RELATIONS

Fostersand develops effective employee relations throughout the department and thehotel Establishesand maintains effective internal communications with team members as well asother departments.

RESPONSIBLE BUSINESS

Shows involvement and is interested inenvironmental and or social & ethical issues by participating inresponsible business activities Promotes the Responsible Business program toguests at all times Is actively involved in finding ways ofreducing waste and minimizing energy usage

HEALTH AND SAFETY

Ensuresthat all potential and real hazards are reported and reduced immediately Fullyunderstands the hotel's fire, emergency, and bomb procedures Stimulatesand encourages a general awareness of health and safety in tasks and activitiescarried out within the department Ensuresthe safety of the people and property within the premises by applying hotelregulations, adhering to existing laws and regulations Anticipatespossible and probable hazards and conditions and either corrects them or takeaction to prevent them from happening Ensuresthat the highest standards of personal hygiene, dress, uniform, appearance,body language and conduct of hotel employees is maintained at all times.

MISCELLANEOUS

Attendsmeetings and training required by the Curator Assistscolleagues to perform similar or related jobs when necessary Ensuresguest satisfaction by attending to their requests and inquires courteously andefficiently Acceptsflexible work schedule necessary for uninterrupted service to hotel guests andthe hotel's stakeholders Maintains own working area, materials andcompany property clean, tidy and in good shape; reports defective materials andequipment to immediate manager. Continuously seeks to endeavour and improvethe department's efficient operation, and own knowledge of the job function Is well updated on, and possesses solidknowledge of the following: Hotel fire, bomb and emergency procedures

Hotel health and safety policies and procedures

Hotelfacilities and nearby sights of interest and importance ( hospitals,stations, tourist sights)

Hotel standards of operation and departmental procedures

Accepted methods of payment by the hotel

Short andlong-term hotel as well as corporate marketing and promotional programs

Corporate clients and clients generating high business volume

Follows any reasonable instruction given bythe Curator or an Executive Team member

ARE YOU READY?

If you have a relevant experience in Procurement. Let's take a should be fluent in English, innovative, creative, demonstrate a positive mindset, love a challenge where you know there is a solution. You should also hold suitable qualifications

You are engaging, self-motivated and love guests, we all do. Be genuine,your-self, we love that and won't change that, promise

You love people's interaction, you want to be yourself, you arepassionate for Music, Art & Fashion, we want to talk to you

Come as you are, wear a big smile and become theone who greets like no other. Forget the script. There is no script. Forgettraditional, be bold. Have a chat. Make Red the place to be in Cape Town

Are you READY ? So, tell us. Show us. Make us smile. Use yourphone and send us a full resume and get creative with a video clip/ a selfie/ photos/ an Instagram link ...anything giving us insight into why you're ready to welcome the world to theRED side.

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