Executive Office Administrator

1 week ago


East Rand, South Africa Unique Personnel Full time

Job Number

  • 71228

Job Type

  • Permanent

Job Title

  • Executive Office Administrator

Computer Skills

  • MS Excel,MS Outlook,MS Word

Industry

  • Engineering

City

  • Ekurhuleni (East Rand)

Province

  • Gauteng
  • REPORTING TO THE GROUP FINANCIAL DIRECTOR
  • JOB PURPOSE:
  • To provide an efficient secretarial and administrative support service to the Executives
  • JOB FUNCTION:
  • Executive Support:
  • All communications (written and verbal) are managed to stakeholder satisfaction, including correspondence drafted on behalf of manager
  • Schedule/diary is updated in time according to requirements and priority
  • Required reports are compiled and distributed on time General Administration
  • Travel arrangements are made in line with Company's travel policy and recons are completed in time
  • Stationery and promotional goods are ordered as per departmental procedure
  • Manual and electronic filing is managed as per required standards
  • Office equipment is maintained according to required standards
  • Credit card recons are completed as per company policy
  • Minutes of meetings are captured using departmental template and distributed to all team members within agreed timeframe
  • Telephone calls are answered professionally and messages are passed on in time Co-ordinated Meetings/Visits
  • Provisions for meetings are prepared in time for review by manager
  • Meetings and functions are coordinated as per requirements
  • Overseas delegations/Branch visits are coordinated as per manager requirements
  • Registration for local and international conferences and exhibitions as per manager request-
    Inherent Requirements
  • QUALIFICATION & REQUIREMENTS:


Grade 12
  • Administrative/Secretarial Certificate
  • At least 5 years secretarial experience in a similar environment reporting to a senior manager
  • Attention to detail, can manage own work, follows up, contributes to team success and good communication skills
  • Proficient in MS Office Suite (MS Word, MS Excel and MS Outlook)
    What Qualification
  • Matric + Admin/Secretarial Certificate

Minimum Qualification

  • Certificate

Status

  • Available


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