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Executive Office Administrator
1 week ago
Job Number
- 71228
Job Type
- Permanent
Job Title
- Executive Office Administrator
Computer Skills
- MS Excel,MS Outlook,MS Word
Industry
- Engineering
City
- Ekurhuleni (East Rand)
Province
- Gauteng
- REPORTING TO THE GROUP FINANCIAL DIRECTOR
- JOB PURPOSE:
- To provide an efficient secretarial and administrative support service to the Executives
- JOB FUNCTION:
- Executive Support:
- All communications (written and verbal) are managed to stakeholder satisfaction, including correspondence drafted on behalf of manager
- Schedule/diary is updated in time according to requirements and priority
- Required reports are compiled and distributed on time General Administration
- Travel arrangements are made in line with Company's travel policy and recons are completed in time
- Stationery and promotional goods are ordered as per departmental procedure
- Manual and electronic filing is managed as per required standards
- Office equipment is maintained according to required standards
- Credit card recons are completed as per company policy
- Minutes of meetings are captured using departmental template and distributed to all team members within agreed timeframe
- Telephone calls are answered professionally and messages are passed on in time Co-ordinated Meetings/Visits
- Provisions for meetings are prepared in time for review by manager
- Meetings and functions are coordinated as per requirements
- Overseas delegations/Branch visits are coordinated as per manager requirements
- Registration for local and international conferences and exhibitions as per manager request-
Inherent Requirements - QUALIFICATION & REQUIREMENTS:
Grade 12
- Administrative/Secretarial Certificate
- At least 5 years secretarial experience in a similar environment reporting to a senior manager
- Attention to detail, can manage own work, follows up, contributes to team success and good communication skills
- Proficient in MS Office Suite (MS Word, MS Excel and MS Outlook)
What Qualification - Matric + Admin/Secretarial Certificate
Minimum Qualification
- Certificate
Status
- Available
-
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