Executive Assistant

2 weeks ago


Cape Town, Western Cape, South Africa WiH Recruitment Full time

Women in Healthcare (UK) are looking for an experienced Executive Assistant to provide support to senior management with organisation, scheduling, correspondence, human resources, and meetings.

They will take responsibility and ownership of project management, deadline compliance, and important documents and files. This role is to support the Operations Manager and two Managing Directors.

Women in Healthcare (UK) are a UK based company with an office in Cape Town, South Africa.

Executive Assistant Job Duties

  • Organise and schedule meetings
  • Email management
  • Prepare meeting agendas, perform research for meetings, and take minutes during meetings
  • Book business travel arrangements, including transportation and lodgings for senior management and other staff members
  • Perform reception duties such as answering phones where necessary
  • Manage the diaries and schedules of senior management
  • Liaise with clients
  • Organise events
  • Solve simple IT problems and contact the IT department when necessary
  • Maintain electronic filing system, ensuring processes and software are up to date and in working order
  • Manage projects and followup with team members where required
  • Maintain a strong working relationship with other relevant departments
  • Liaise with other staff members on behalf of senior management
  • Handle payroll, HR, and recruitment duties where necessary
  • Prepare and deliver monthly reports
  • Chasing up of outstanding client invoices

Essential requirements:

  • At least 5 year's experience as an Executive Assistant
  • Excellent grasp of the English language
  • Competent with Microsoft Office suite
  • Team player
  • Presentable and polished in appearance
  • Proactive and able to work under pressure
  • Excellent ability to prioritise and preempt requirements
  • Understanding of the importance of discretion and confidentiality
  • Deadlinedriven
  • Exceptionally organised

Benefits:

  • Hybrid working ideally Cape Town based as requirement to attend the office for initial set up and occasional meetings
  • Laptop provided
  • Salary dependent on experience

Job Types:
Full-time, Permanent

Ability to commute/relocate:

  • Cape Town,

Western Cape:
Reliably commute or planning to relocate before starting work (required)

Experience:

Executive Assistant: 3 years (preferred)

Language:

  • English (required)


  • Cape Town, Western Cape, South Africa The Executive Space Full time

    Job OverviewExpiration date:15 March 2024Location:Cape Town, Western CapeJob Title:Remote Executive AssistantSalary:R16,800Education Level:High School / MatricJob Level:JuniorMinimum Experience:0 - 1 YearsRemote Executive Assistant - Cape Town.Join Our Team at The Executive Space - Remote Executive Assistant Positions AvailableAre you a highly organized,...


  • Cape Town, Western Cape, South Africa Virtual Executive Assistant Full time

    We are looking for a talented Graphic Designer to join our team! Welcome to our world of wellness where we aim to inspire and uplift from Dubai to global audiences. Our goal is to revolutionize the wellness industry with high-quality supplements and valuable insights on holistic health. Here's what we need from you: Adobe Suite Superhero: If you can work...

  • Executive Assistant

    2 weeks ago


    Cape Town, Western Cape, South Africa EmpireOne Group of companies inc. Full time

    We are a Toronto, Canada based company with operations in the US and Asia and we are looking for a new Virtual Executive Assistant to support our executive. You will manage mostly business related tasks such as creating reports, organizing meetings, taking minutes, deal with vendors, work with other staff and freelancers and other organizational tasks. To do...

  • Executive Assistant

    2 weeks ago


    Cape Town, Western Cape, South Africa Believe Resourcing Full time

    About our client:Our client is a top-tier learning facility that provides students with exceptional opportunities for academic growth.About the role:The Executive Assistant directly answers to the CEO and ensures proper completion of all duties in accordance with policies and procedures. They will work alongside all members of the Senior Management Team, in...

  • Executive Assistant

    2 weeks ago


    Cape Town, Western Cape, South Africa Avacare Health Group Full time

    Avacare is looking or a seasoned executive personal assistant to provide administrative support to the 3 group executive's and smooth running of office daily operational tasks concerning their calendar, travel and coordinating with business units.Critical Experience:Minimum of 3-5 years executive support, specifically with supporting multiple executive staff...

  • Executive Assistant

    2 weeks ago


    Cape Town, Western Cape, South Africa PETCO, based in Cape Town Full time

    _Are you an experienced Executive Assistant with exceptional organisation skills and a minimum of 5 years relevant working experience? If yes, and you meet the below set requirements then we would love to hear from you. To apply, upload your - 2 page CV together with your relevant qualification documentation and a brief motivation before the Friday, 08th...

  • Executive Assistant

    2 weeks ago


    Cape Town, Western Cape, South Africa Believe Resourcing Full time

    Our client provides unique digital marketing and sales optimisation solutions developed specifically for emerging markets. As part of their dynamic team, they are actively seeking a passionate Executive Assistant to contribute to their continued success.About the role:Office-based role in Cape Town, Southern SuburbsOur client is in search of an Executive...

  • Executive Assistant

    2 weeks ago


    Cape Town, Western Cape, South Africa Salina Full time

    Summary of the Position:The Executive Virtual Assistant will be responsible for overseeing the day-to-day calendar, logistics and operation of the owner with the goal of improving productivity, efficiency, and profitability through the provision of effective methods and strategies for performance improvement.Specific Duties and Responsibilities: Take...

  • Executive Assistant

    2 weeks ago


    Cape Town, Western Cape, South Africa Amazon Commercial Services (South Africa) (Pty) Ltd Full time

    6+ years of experience with c-level executive complex calendar management and expense reporting and business cycle annual meeting planning. Experience with domestic and/or international travel coordination for one or multiple senior executive roles. Experience managing vendors and contractors. Management of budgets for corporate events, onsite and offsites,...

  • Executive Assistant

    2 weeks ago


    Cape Town, Western Cape, South Africa Exclusively Remote Full time

    Executive Assistant (Remote, 4 pm - 12 am)Location: RemoteJob Type: Full-TimeAre you a highly organized and proactive individual with exceptional customer service skills? We are seeking a dedicated Executive Assistant to support our USA client remotely during non-traditional hours from 4 pm to 12 am. As an Executive Assistant you will play a crucial role in...

  • Executive Assistant

    2 weeks ago


    Cape Town, Western Cape, South Africa Bionic Talent Full time

    About the client:Our client is a Seattle-based Digital Marketing agency. Their mission is to provide top-notch services in digital marketing, affordable websites, and website management for their diverse clientele. Comprising a team of problem-solvers, tinkerers, and puzzlers, they're eager to expand their team with exceptional individuals who are not just...

  • Executive Assistant

    2 weeks ago


    Cape Town, Western Cape, South Africa Time Personnel Full time

    Job OverviewDate Posted:Posted 3 hours agoLocation:Cape Town, Western CapeJob Title:Executive AssistantEducation Level:High School / MatricJob Level:SeniorMinimum Experience:5- 7 YearsExecutive Assistant job vacancy in Sea Point, Cape Town.Our client is looking for an experienced, pro-active, independent working Executive Assistant. They travel extensively...

  • Executive Assistant

    2 weeks ago


    Cape Town, Western Cape, South Africa Cletech Recruitment Full time

    Duties and responsibilities:Provide support to the Executive Management Team Drafts correspondence, recommendations, reports and memos related to issues on behalf of Executive Management. An understanding of legal jargon would be an advantage. Manages and supports the Executive Management Team with external meetings, including correspondence, material and...

  • Executive Assistant

    2 weeks ago


    Cape Town, Western Cape, South Africa Bridgena Barnard Personnel Group Full time

    Cape Town S/Subs Executive Assistant needed for a large project at a holding company and members of the boardMatricFormal 3 year qualificationProject management certificate3 years experience as an Exec Assistant essentialwith exp in managing complex ProjectsStrong organisational skills are essential to manage multiple tasks, prioritise work, and maintain...

  • Executive Assistant

    2 weeks ago


    Cape Town, Western Cape, South Africa Bo-Smart Ltd Full time

    Executive Assistant (remote)- Hiring Company: Luscombe & Co._OverviewAbout the companyLuscombe & Co. is a property management company based in South Wales, with a legacy spanning just under 20 years. Our expertise extends beyond property management to encompass property sales and investment services for our clients. We take pride in our multinational...

  • Executive Assistant

    1 month ago


    Cape Town, Western Cape, South Africa Luno Full time

    About us:Luno is the crypto investment app you can rely on, enabling you to buy, store and explore crypto securely. We're committed to putting the power of cryptocurrency in everyone's hands sensibly and responsibly.Since 2013, we've helped millions of people around the world invest safely in crypto. We do this by cutting through the hype and supporting...

  • Executive Assistant

    2 weeks ago


    Cape Town, Western Cape, South Africa Luno Full time

    About us:Luno is the crypto investment app you can rely on, enabling you to buy, store and explore crypto securely. We're committed to putting the power of cryptocurrency in everyone's hands sensibly and responsibly.Since 2013, we've helped millions of people around the world invest safely in crypto. We do this by cutting through the hype and supporting...

  • Executive Assistant

    4 weeks ago


    Cape Town, Western Cape, South Africa Luno Full time

    About us:Luno is the crypto investment app you can rely on, enabling you to buy, store and explore crypto securely. We're committed to putting the power of cryptocurrency in everyone's hands sensibly and responsibly.Since 2013, we've helped millions of people around the world invest safely in crypto. We do this by cutting through the hype and supporting...

  • Executive Assistant

    2 weeks ago


    Cape Town, Western Cape, South Africa Rubicon Full time

    About the Executive Assistant position:Role responsibilities**: Manage calendars, schedule appointments, and coordinate meetings for the CEO and CDD. Prepare and organize materials for meetings, including agendas, reports, and presentations. Conduct research and provide support for special projects as assigned by the CEO and CDD. Serve as a liaison between...

  • Executive Assistant

    2 weeks ago


    Cape Town, Western Cape, South Africa Coco Corporate (Pty) Ltd Full time

    Job SpecificationsCommunication and Correspondence Serve as primary point of contact for all communications, both internal and external, on behalf of the owner and relevant senior management. Professional and timeous online and verbal communication with clients and suppliers. Handle incoming calls and direct inquires to appropriate individuals. Handle...