Stores & Front-desk Coordinator

2 weeks ago

Pretoria, Gauteng, South Africa INTERCONNECT SYSTEMS Full time

SUMMARY OF POSITION


The Stores and Front-Desk Coordinator will be responsible for providing general office support with a variety of secretarial activities and related tasks.

He/she will be accountable for answering incoming calls, directing calls to appropriate associates, mail distribution, flow of correspondence, requisition of supplies as well as additional office duties.

The Stores and Front-Desk Coordinator is also responsible for the management, purchasing, and replenishment of goods to ensure the relevant stock levels are maintained.

He/she is also responsible for establishing and maintaining a good working relationship with Clients and Suppliers, as well as reporting to, and any ad hoc duties requested by Management.


ROLES AND RESPONSIBILITIES

Switchboard Operator and Client Relations

  • Screens and Routes all calls to the relevant person.
  • Courteously deals with Customer queries, both telephonically and inperson.
  • Politely greets and welcomes visitors in a professional manner. Informs the relevant employee when they have a visitor.
  • Organises refreshments for meetings.
  • Courteously provides tea, coffee and/or other beverages to all Managers and visitors when required.
  • Help set up for Functions when required.

General Administrative and Office Support

  • Maintains an effective filing system.
  • Prepares letters, documents and schedules appointments.
  • Provides and orders stationery.
  • Updates and maintains the stationery inventory.
  • Keeps Reception Area and General Office Area clean and tidy at all times.
  • Actively keeps track of the movement of staff in and out of the Branch.
  • Receives incoming courier packages and mail and distributes to the relevant employees.

Stock Control and Administration

  • Implements, controls, and improves the Storage Process.
  • Accurately checks and counts all incoming stock and ensure the delivery note balances to the original PO issued
  • Correctly completes Requests to Order Forms for material for jobs,
  • Maintaining minimum and maximum stock levels required on preapproval of the Branch Manager or Procurement Manager
  • Timeously captures all stock received.
  • Actively monitors all outgoing stock using the correct administrative processes
  • Correctly issues materials from Picking Slips to the System
  • Sets up and maintains a temporary holding area for returns
  • Seeks refunds from suppliers for faulty goods.
  • Manage the returns process for overordered stock.
  • Reentering items into stock within 1 day of stock return (recording the return of materials to the relevant job)
  • Suggesting alternative stock (based on stock in stores), before ordering new stock for jobs.
  • Confirm volumes to be procured with the sales person during quoting process using stock that is already available in the storeroom where possible. Also ensure that if there is a minimum amount of a material that needs to be ordered, it is quoted accordingly to the client.
  • Maintains the Stock Checking Programme to ensure that the inventory balances with the Supply System records with regards to consignment stock
  • Accurately conducts monthly Stock Takes to ensure that stock is effectively controlled and discrepancies are minimised. Report any deviations and/or queries to the Admin Manager / Branch Manager for sign off.
  • Conducts regular spot checks and audits.
  • Sends GRN's and invoicing to Head Office for capturing within 1 day of receiving stock.

Health, Safety, Quality and Environmental Responsibilities

  • Report any deviations that could lead to an accident
  • Participate in Safety Training to improve safety standards
  • Report incidents and accidents before the end of a shift
  • Adhere to the Company's Health and Safety policy and procedure
  • Look after your own safety and that of other employees
  • Ensure that the SHEQ Management System requirements are met towards customer, internal, ISO, regulatory / legal requirements.
  • Manage and perform all internal processes, especially those that affect the quality of the Organization's products.
  • Work with Customers, Colleagues and Contractors towards continual improvement of the Management system and report the need for improvement to Management.
  • Keep up standards and regulations with respect to Products and Services

Any other reasonable duties and responsibilities in line with your capabilities and at the request of your Superior

JOB REQUIREMENTS

  • Minimum of Grade 12 or equivalent
  • Minimum of 2 years' experience as a Stores Controller and receptionist
  • Extensive knowledge of Syspro and MS Office
  • Must have Industry and product knowledge
  • Must have excellent verbal and written communication skills
  • Must have general office administration skills
  • Must have a valid driver's licence and own vehicle

BEHAVIOURAL REQUIREMENTS

  • Must be able to motivate and bring out the best in the employees
  • Must be unbiased and objective in the management and advancement of staff
  • Must be able to work independen

  • Front Desk Coordinator/receptionist

    2 weeks ago

    Pretoria, Gauteng, South Africa THREE RIVERS LODGE Full time

    Join our team as front desk coordinator/receptionist (night and day shifts)Are you a friendly and organised individual with a passion for hospitality? Do you thrive in a fast-paced environment and excel at providing exceptional guest service? If so, we have the perfect opportunity for you to join our team at our luxurious four-star lodge as a front desk...

  • Spa Front Desk Coordinator

    2 weeks ago

    Pretoria, Gauteng, South Africa The Recruitment Specialists Full time

    Gauteng, PretoriaSpa Front Desk CoordinatorBasic Salary: R R12 000 per monthArea: Pretoria EastRequirements:You must be willing to work as a team and work long spa hours.Working hours: 10H00 - 19H00 Tuesday to Thursday10H00 - 21H00 Friday to Sunday (Shift Work)Monday: Spa closedI need serious applicants that has read and understood the basics, preferable own...

  • Front Desk Salesperson

    2 weeks ago

    Pretoria, Gauteng, South Africa Scholtz Partners International Full time

    Our client in the Automotive/Mechanic industry is seeking a candidate to manage their front desk, handle phone calls, coordinate orders with suppliers, and support customers with inquiries and purchases.The ideal candidate should be energetic and ready to acquire new skills, individuals passionate about the Mechanic field will be given preference.Culture...

  • Front Desk Coordinator Receptionist

    2 weeks ago

    Pretoria, Gauteng, South Africa MedE Recruit Full time

    Skilled Receptionist/Front Desk Coordinator sought for a big, busy Family orientated Dental practice in Pretoria East. (Faerie Glen & Wilgers)You will be the initial contact with patients and the face of the practice - therefore you must have the ability to create an Excellent patient experience. You must be bubbly and caring and have the skill to build long...

  • Support Desk Coordinator

    2 weeks ago

    Pretoria, Gauteng, South Africa Believe Resourcing Full time

    About our client: One of the top IT companies in South Africa, where innovation seamlessly intersects with reliability. Established in 1995, our client has consistently led the charge in delivering exceptional IT Support and Services across diverse business sectors in South Africa.About the role:They aim for 100% no tickets breached, and the Support Desk...

  • Front of House

    2 weeks ago

    Pretoria, Gauteng, South Africa Beautician and Physician Full time

    Application Requirements: Qualified to perform Individual Lash Extensions GoGirl Previous experience with stock control in a hair salon Headstart Salon Management or similar system will be an advantage Ability to effectively communicate with others in EnglishDuties will include: Front desk Coordinating all aspects of the salon Bookings Lash extensions Client...

  • Front of House Manager- Pretoria

    2 weeks ago

    Pretoria, Gauteng, South Africa HotelJobs Full time

    **Hospitality and Outdoor New Vacancy- **Front of House ManagerPrestigious Hotel PretoriaRequirements:- Essential: Diploma or equivalent in Hospitality Management- Preferred: Previous 23 years' experience as a Front Office Manager/Supervisor or in a similar capacity within a luxury hotel or resort setting is- Essential: Exceptional leadership and managerial...

  • Front Desk Coordinator

    2 weeks ago

    Pretoria, Gauteng, South Africa The Employment Co Full time

    These jobs were popular with other job seekersLasers: BBL; PICOSECOND; Q-SWITCH YAG; DIODE; LASER LIPO; IPL2-3 years Aesthetic Skincare ExperienceExperience in administrative and business operationSA ResidentOwn transportFluent in English and AfrikaansThese jobs were popular with other job seekers#J-18808-Ljbffr

  • Medical Front Office Administrator

    2 weeks ago

    Pretoria, Gauteng, South Africa iMedrecruit Full time

    MEDICAL FRONT OFFICE ADMINISTRATOR (SHIFTS), MENTAL HEALTH CLINIC - PRETORIAOur client, a Mental Health Clinic, based in Pretoria East, is seeking to recruit an experienced medical administrator.RESPONSIBILITIES:Front Desk Management: Greet & assist patients and visitors in a professional and friendly manner. Manage incoming calls and route them...

  • Front Desk Administrator

    2 weeks ago

    Pretoria, Gauteng, South Africa RJPersonnel Full time

    2yearsManages the company's reception area.Supplies information to callers, relays messages, and announces visitors.Handles special administrative projects, as well as assisting operations (invoicing/ purchase orders).Answering & directing telephone calls promptly in a friendly and standardised mannerReceiving, sorting, and dispatching mail and freight...

  • Store Manager

    2 weeks ago

    Pretoria, Gauteng, South Africa Jam Clothing Sa Full time

    JAM is no ordinary Company. The words, conventional and average are not part of our vocabulary.It takes a front footed, passionate person to exceed in JAM. We love people that think out the box & who are able to bring the best out of other people whilst maintaining world class standards.So if you want to work hard and make your life count then JAM is the...

  • Dispensary Support – Linton Corner Dis-Chem Pharmacies Limited Pretoria, Gauteng

    2 weeks ago

    Pretoria, Gauteng, South Africa Info Desk Full time

    Dispensary Support – Linton CornerDis-Chem Pharmacies LimitedPretoria, GautengContractClosing Date 20 June 2024Job Details Division JK Division Minimum experience Entry Level Company primary industry Pharmaceuticals Job functional area Other Job Description Dis-Chem Pharmacies' Linton store has an opportunity available for a Dispensary Support to join the...

  • Pharmacist – Wonderboom Dis-Chem Pharmacies Limited Pretoria, Gauteng

    2 weeks ago

    Pretoria, Gauteng, South Africa Info Desk Full time

    Pharmacist – WonderboomDis-Chem Pharmacies LimitedPretoria, GautengPermanentClosing Date 13 June 2024Job Details Division GG Division Minimum experience Entry Level Company primary industry Pharmaceuticals Job functional area Other Job Description Dis-Chem Pharmacies require the services of a reputable Pharmacist for their Wonderboom store. Your portfolio...

  • Retail Store Manager

    2 weeks ago

    Pretoria, Gauteng, South Africa PUMA Full time

    YOUR MISSIONNew Store - Centurion MallThe Retail Store Manager will be responsible for strategically managing and promoting sales culture within a Retail Store to achieve or exceed sales, KPIs, and profitability goals to position PUMA to be the Fastest Sports Brand in the world.Directly responsible for ensuring the Store consistently achieves or exceeds...

  • Front of House Manager

    2 weeks ago

    Pretoria, Gauteng, South Africa Seasoned Recruitment Full time

    Are you a SEASONED young, dynamic individual with a passion for hospitality and a flair for management? Do you thrive in fast-paced environments and excel at delivering exceptional customer service? If so, we want you to join our team as the Front of front-of-house manager for our upmarket bar, restaurant, and club in Pretoria.About Us:We are a renowned...

  • Retail Store Manager

    2 weeks ago

    Pretoria, Gauteng, South Africa Esteem Recruitment Full time

    Our Client currently seeks an experienced Store manager For store in PretoriaQualifications:Grade 12CertificateTertiary qualification in management, finance, or commerce will be advantageous.Skills Required:Selling SkillsWorking knowledge of a store management systemFinancial skillsKnowledge of industrial relationsBasic coaching skillsComputer Literacy -...

  • Front of House

    2 weeks ago

    Pretoria, Gauteng, South Africa Drivio Full time

    Remuneration: Basic + On target earnings commissionDrivio is a leading driving school that is dedicated to helping individuals become safe and confident drivers. We are currently seeking a friendly and organized Front of House/Receptionist to join our team at our stores in Hatfield (Pretoria) and Wits (Johannesburg).As the face of Drivio, you will be...

  • Front-line Receptionist/ Administrator

    2 weeks ago

    Pretoria, Gauteng, South Africa RJPersonnel Full time

    2years Answering the switchboard in a professional manner Receiving and welcoming clients/visitors confidently Arranging refreshments for clients/visitors Flight, accommodation, car rental, and travelrelated bookings Coordinating and booking meetings and meeting rooms Ordering stationery Processing of purchase orders Ad hoc administration functions...

  • Store Manager General Assistant

    2 weeks ago

    Pretoria, Gauteng, South Africa RJPersonnel Full time

    2years Assist the Store Manager with any reasonable duties in the trading routine and optimising the operations of the store. Assist in managing goods in transit as directed. Assist in managing the branch shrinkage and consumables expense within store objectives. Continuously report and encourage new loyalty signups. Assist in managing and facilitate human...

  • Pretoria: Transportation And Logistics Coordinator

    2 weeks ago

    Pretoria, Gauteng, South Africa Jvr Software Full time

    Pretoria: Transportation And Logistics Coordinator Date Date Job Title Job Title Transportation And Logistics Coordinator 400 – 600k CTC Benefits Hybrid work model. (Except during harvest season)Company : A well known international trading company Essential Qualifications & Experience: Bachelor`s degree in a related field or equivalent experience...