HR Administrator

2 weeks ago

Durban, KwaZulu-Natal, South Africa Expleo Full time

Overview:
Expleo is a trusted partner for end-to-end, integrated engineering, quality services and management consulting for digital transformation. We are a talent incubator.

The time you spend at Expleo will turbo-charge your career, allowing you to work on complex technical challenges, enjoy opportunities to expand your skills and take part in inspiring, multi-disciplinary collaborations with your colleagues.

Whether working on autonomous vehicles, green planes, the factories of tomorrow or cutting-edge banking technology, you will have the opportunity to become a bolder version of yourself.

Let's change the game together.


Responsible for the day to day completion of People Services administrative tasks and supporting their local employee base as well as their People Services team.

Works under the supervision of a senior team member, learning the basics of People Services activities.

Responsibilities:

  • Provides general administrative support to the department to contribute to overall departmental goals, policies and procedures.
  • Maintains databases and records, submits required periodic reports as requested.
  • Provides support in connection with the preparation, collation and distribution of documents.
  • Handles administrative queries on behalf of the department for local employees, stakeholders and external companies.
  • Responsible for the filing of all documentation, as well as the maintenance of the filing system.
  • Coordinates and documents meeting minutes and follow up on actions for relevant meetings.
  • Completion of new starter and leaver administration, including paperwork and system changes.
  • Liaises with relevant departments including IT, Finance and Operations for administrative queries.
  • Assists Finance and Payroll with required employee data for audits, benefit administration and system inputs.
  • Completes all basic People Services administration including maintaining records in line with ISO.
  • Organises People Services events with regards to catering, room booking, sending invites etc.
  • Administers absence management policies and procedures including annual leave entitlements, sick leave, maternity etc.
  • Supports the performance review process with the administration tasks.
  • Provides support for local and global People Services projects.

Qualifications:

  • Essential
  • No specific qualifications required
Desirable - An undergraduate degree or equivalent experience

  • Additional courses or certification in People Services

Skills:

  • General:
  • Shows genuine interest in the business and clients, understands how the business can contribute to clients.
  • Professional attitude, with experience in treating stakeholders with respect and dignity.
  • Open to the possibility of change and considers ways to implement and adapt any changes in own role.
  • Good communication skills, communicating effectively with appropriate level of detail, using language that connects with different audiences.
  • Technical:
  • Strong administration skills and attention to detail.
  • Proficient with MS Office suite of programmes, in particular Excel, PowerPoint, Word and Outlook.
  • Able to build and maintain good relationships with internal teams and external contacts.
  • Good working knowledge of office administration procedures.
  • Exceptional organisational skills with the ability to prioritise workloads.
  • High level of interpersonal skills to handle sensitive and confidential situations and documentation.
  • Management:
  • Must be flexible, independent and self motivated.
  • Willingness to learn and participate in learning and training for personal and professional development.
  • Good self management, experience in delivering reliably and consistently against defined goals, adapting own approach to ensure goals are met.
  • Has a professional outlook, acts with integrity at all times.

Benefits:

Expleo Values

We are guided by shared values in all things we do: Courage, Excellence, Collaboration, Respect and Accountability.

  • Courage
  • We are bold thinkers and doers, always ready to take on new challenges. We think of ourselves as entrepreneurs, matching creativity with vigilance.


 Excellence
  • We are united by a shared ambition: change the game, together. Continuous performance is both an objective and a mindset.
  • Collaboration Teamwork and emotional intelligence are what makes us stand out in a crowd. We stand shoulder to shoulder, with our clients and our peers, through good times and setbacks.


 Respect
  • We are a hive of different profiles, and we place a high value on openness and transparency. We show respect, always.


 Accountability
  • We are reliable. We celebrate our successes, we take responsibility and learn from our failures. This is why we protect our "right to fail" as an opportunity to bounce back and progress.

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