hr administrator

2 weeks ago

Durban, KwaZulu-Natal, South Africa Stratogo Full time
Purpose of the Role:
This position acts as the first point of contact for HR-related queries from both management and employees.

Role: HR Administrator
Location: Springfield Park, Durban SA

Requirements:
  • Bachelors Degree (NQF level 7) or equivalent preferred
  • At least 2 years of experience as an administrator in a people environment
  • Experience in benefits and payroll administration
  • Legislative reporting (EEA2, EEA4, WSP, ATR, BBBEE)
Skills:
  • Attention to detail
  • Multi-tasking and prioritizing in a pressurized environment
  • Report Writing
  • Microsoft office (Word, Excel, PowerPoint)
  • Teaming
  • Self-driven with high levels of initiative
  • People focussed
Employee Records and Data
  • Ensure that all employee information is accurately uploaded and maintained on the HR System and any other System that may house employee data;
  • Ensure employee files are maintained with the most relevant documentation (soft or hard copies)
  • Handle employee information and records confidentially and in line with the requirements of POPI
HR Reporting:
  • Produce employee reports at the request of key stakeholders
  • Collate and coordinate information required for all regulatory reporting (BBBEE, Employment Equity, and Skills Development)
  • Assist with the compilation of the monthly HR report for EXCO
  • Provide department leaders with employee stats as and when required

Recruitment Administration
  • Meet with Hiring Managers to obtain details of requirements
  • Follow the necessary approval protocols
  • Advertise vacancies
  • Where approved, liase with Recruitment Agents, providing direction
  • Create a database of applicants
  • Shortlist CVs and conduct the first-round of telephonic interviews
  • Share the shortlist with the Hiring Manager and agree interview process going forward
  • Manage the logistics of the interview process
  • Setup and manage technical and/or psychometric tests where required
  • Conduct reference checks on final shortlisted candidates
  • Prepare mock payslips where required
  • Manage the appointment process of the selected candidate
Onboarding:
  • Prepare Employment packs for all new joiners
  • Ensure IT is aware of new joiners starting so they can prepare hardware and setup before the employee's first day
  • Assist new joiners to navigate the environment, sharing internal systems and operating protocols, making necessary introductions, collation of outstanding documents and address queries
  • Be the point of contact for the new joiner
  • Manage the Probation process

Employment Equity:
  • Collate information required for Employment Equity
  • Prepare the EEA2 and EEA4 for review by XX
  • Oversee the activities of the EE Forum
HR Administration
  • Ensure that all filing related to people practises are maintained
  • Assist with day-to-day operations of the HR Department
  • Manage staff birthdays, long service awards, and key celebrations
  • Compiling letters for employees (VISA, UIF, Certificates of Service, etc.)
  • Notify IT regarding any organisational structure changes
  • Maintain up to date organograms for the organization and the various departments

Remuneration & Benefits
Payroll Administration
  • Ensure that the monthly payroll spreadsheet is accurately updated and timeously submitted to Payroll
  • Manage Employee leave applications, approvals and balances
  • Consolidate Employee overtime in conjunction with Line Managers and ensure timeous payment
  • Ensure all queries are handled timeous
  • Benefit Administration
  • Keep abreast of all external benefit changes and communicate to the relevant parties
  • Administer and manage the companies Medical Aid Scheme, Gap Cover, Life and Disability portfolios
  • Timeously distribute accurate schedules to 3rd parties in respect of medical aid, group life and gap cover
  • Assist staff with enquiries and resolve queries related to benefits
Annual bonus and increases
  • Assist with the annual bonus process and maintain accurate records
  • Assist with the annual and interim increases
Engagement & Learning Administration
  • Assist with logistics of all HR driven initiatives
  • Maintain the HR Activity Calendar
  • Keep record of all training interventions and attendance by month
  • Assist in the preparation of the WSP, ATR and ensure timeous submission to the SETA
  • Other Ad hoc duties as may be required from time to time

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