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Legal Secretary
3 months ago
Legal
JHB Central, Johannesburg - Gauteng
***:
Legal Secretary - Braamfontein -
3 Month Temp Position - Salary: R pa
Responsibilities:
- To provide administrative and secretarial support to the civil unit in accordance with company policies, procedures and standards
- Carry out the civil units' administrative function effectively.
- Provide efficient secretarial support to the civil unit
- Obtain, source, type, proofread, make copies and distribute according to instructions received.
- Coordinate and monitor all civil units' administrative matters.
- Participate and provide support to implement an effective filing and diary system to ensure that the civil unit addresses matter on behalf of clients and availability of the practitioner.
- Assist legal practitioners with all ancillary matters to the preparation and presentation of cases.
- Develop and maintain a system to ensure that receipt of documents emanating from other units and or offices are acknowledged.
- Develop a system to ensure that documents received from opponent attorneys are received and distributed to the relevant practitioner, timeously.
- Develop a system to record sensitive documents and to ensure same day distribution of these documents.
- Gather required information and arrange for consultative interviews.
- Assist with the completion of routine forms for legal practitioners and ensure that they are submitted for approval.
- Maintain and update meeting schedules.
- Maintain record keeping and filing system.
- Ensure that reports and documentation are timeously sent/ delivered to the relevant people.
- Ensure that physical assets are reconciled to each individual office list at the Office on a monthly basis.
- Maintenance and issuing of stationery in accordance with relevant company procedures.
- Maintain attendance registers in accordance with the Human Resources Policy.
- Maintain a register of mail items and court documents sent by Docex and track their delivery.
- Maintain a register of documents sent to the High Court Unit, Impact Litigation department and Senior Litigator.
- Maintain list with regular fax numbers and double check with customers to determine full instructions for handling of fax with full adherence to customer instructions.
- Always attach successful transmission report to send faxes.
- Attend to photocopying and binding of documents as required.
- Attend to proper allocation of duplication/ stationery costs as per company policies/ procedures.
- Assist with the accurate completion of practitioner Matter Activity Reports (MAR's) and updating of any web pages designed to capture information for the civil unit.
- Keep handy the complete list of all relevant contact numbers for office personnel and major customer/ role players at all times.
- Adhere to proper telephone etiquette, accurate taking and conveying of messages at all times.
Minimum Requirements:
- National Senior/ Matric certificate
:
- Minimum one (1) year relevant admin and secretarial experience within a legal environment.
- Good written and verbal communication skills
:
- Attention to detail.*
