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Procurement Officer

3 months ago

Johannesburg, Gauteng, South Africa Tsebo Group Full time

About Us:

Tsebo Facilities Solution is looking for a Procurement Officer who will be responsible to provide divisional Procurement with Category Management and Strategic Sourcing support, sub-contractor screening and onboarding, Procurement document management, e-Procurement systems maintenance and support and


As a leading African Integrated Workplace Management Solutions Provider, Tsebo Solutions Group offers clients reduced costs, risk and complexities together with increased quality, efficiency and productivity.

We specialise in Catering, Facilities Management, Cleaning and Hygiene, Pest Control, Protection, Energy, Procurement, Workspace Design, Engineering, Remote Camps, and more.

Developing our people - the heart of Tsebo - is the foundation of our purpose. The result is a knowledgeable workforce that is in touch with every nuance of our clients' needs. DOWNLOAD OUR ONE-PAGER to find out more about who we are in a nutshell.

Duties & Responsibilities:

Compliantsub-contractor database

  • All new subcontractor adoptions are processed according to current policy and process and all subcontractors are screened and adopted accordingly.
  • Ensure compliant and complete document management.
  • Continuously update subcontractor compliance documentation.

Customer focus

  • Customer (divisional or client) deadlines and turnaround times for various processes are met and exceeded where possible.

Strategic Sourcing and Category Management administrative support

  • Provide administrative support to team members
  • Conduct market research and source subcontractors for consideration.
  • Obtain quotations, complete comparisons and provide Managers with relevant proposals.
  • Draft supplier agreements and supporting documentation.
  • Assist with tender drafting and administration.
  • Conduct spend analysis.
  • Respond timeously and efficiently to all reasonable requests by Managers.
  • Ensure all documentation is checked for completeness and filed accurately per current requirements and on current systems or databases.

Account query resolution

  • Liaise with Operational site and Finance teams and subcontractors to ensure account queries are attended to efficiently and timeously
    .

Compliance to all policies and processes

  • Practice efficient, Policy compliant and ethical procurement practices at all times

e-Procurement Systems administration

  • Manage general workflow process via current eProcurement systems
  • Maintain and update supplier details on systems as instructed by Managers and as per current Policy and process.
  • Create and maintain item masters on the eProcurement platform(s)
  • Actively manage Trade Agreements and Vendor Master Data on eProcurement systems and databases.
  • Attend to internal queries, troubleshoot and resolve issues relating to systems integrity.
  • Fulfil and action reasonable requests by Management within the scope of the position.
  • Ensure that all statutory procurement policies and procedures are being strictly adhered to while working towards improving systems and processes.

Skills and Competencies:

Skills

  • Proficient user of MS Office Excel and Word
  • Strong analytical and numerical skills to collect and interpret data
  • Good communication skills
  • Knowledge of eProcurement systems
- "Procure to Pay" process knowledge as relates to Procurement through to Finance

  • Working knowledge of Procurement compliance and risk factors

Competencies

  • Exceptional attention to detail
  • Strong numeracy skills
  • Basic negotiation skills
  • Strong planning, prioritising, organising and time management skills with the ability to multitask effectively
  • Ability to work independently as well as within a team to meet a singular goal or deadline
  • Database management
  • Ability to communicate effectively at all levels with management and subcontractors
  • Cost conscious

Qualifications:

  • Minimum Grade 1
  • Procurement or Supply Chain Qualification an advantage
  • Previous experience in a similar role.
Working knowledge of Strategic Sourcing, and Category Management principles.