Project Coordinator and Administrator

2 weeks ago


Paarl, Western Cape, South Africa JSM Business Services Full time
Project coordinator

  • Grade 12 minimum qualification and preferably a relevant tertiary qualification
  • Prior work experience in an engineering/manufacturing environment would be an advantage.
  • Must have the ability to work independently.
  • Ability to pay attention to detail.
  • Very strong verbal and written communication skills, English and Afrikaans.
  • Highly organised and flexible.
  • Good computer skills; MS Word, MS Excel, MS PowerPoint, MS Outlook, Internet Explorer, Adobe Acrobat
  • Team Player
  • Ability to work under pressure and multitask.
  • Strong admin skills.
  • Timemanagement skills, and the ability to work well in highpressure environments.

Duties:

  • Compile Owners Manuals for all projects
  • Check whether all projects' invoices have been paid and follow up with clients if required
  • Open customer orders
  • Open engineering files for the projects
  • Create Installation files
  • Generate safety files
  • Compile Department Services Report & Engineer Lines report
  • General project management admin assistance to project team


Priority meeting preparation
  • Excel Documentation with feedback from all departments
  • Generate weekly spares shelf BOMS
  • Populate machine shop report for priority planning
  • Capture daily BOM issue data on Open Works order report.
  • Generate job cards for Assembly Shelves
  • Handle general queries regarding lead times of priorities (From all departments)
  • Prepare new weekly priority bays for the weekly change over in the workshop
  • Compile project invoice summaries to track invoicing
  • Manage milestone terms with agency equipment
  • Arrange for samples to be obtained from clients and suppliers
  • Coordinate shipping arrangements
  • Update Project status report

Salary:
R32 000,00 per month

Education:

  • Certificate (required)

Experience:

- project coordination and administrative: 3 years (required)
- project administration in engineering industry: 2 years (preferred)
- project administration in a manufacturing industry: 2 years (preferred)

Language:

  • Afrikaans and English (required)

Ability to Commute:

  • Paarl, Western Cape (required)

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