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Project Commercial Administrator

4 months ago

Benoni, Gauteng, South Africa SGS Full time

Company Description We are SGS - the world's leading testing, inspection and certification company. We are recognized as the global benchmark for sustainability, quality and integrity. Our 97,000 employees operate a network of 2,650 offices and laboratories, working together to enable a better, safer and more interconnected world.**SGS Matrolab is seeking to fulfil a key role in the Benoni Civil Engineering Laboratories. The role requires the incumbent to Perform business administrative duties to provide assistance to Industrial management, operations, technical staff and customers.

Job Description Primary Job Responsibilities**Reporting to the relevant Laboratory Manager and are expected to:General

  • Perform any reasonable tasks as assigned by direct line manager.
Administration

  • CRS coordination coordination of inspection and testing activities.
  • Business Procurement Administration
  • Ensure Preferred Suppliers are used
  • Purchase Requests
  • Receiving of services/goods
  • Order follow up
  • Supplier performance feedback
  • Business Support
  • Petty Cash to be done inline with SGS procedures and submitted timeously.
  • Ensure all messages are conveyed to relevant people.
  • Adhoc administration duties required by the line manager.
  • Travel arrangements for manager / Technicians etc.
  • Filing and maintenance of filing system.
Finance (If Required)

  • Request new customer accounts be opened.
  • Raise and followup on Purchase Orders.
  • Arrange and followup payment for CBD or COD suppliers.
  • Providing instructions to Finance for invoicing.
  • Feeding information to Finance as and when required.
  • Ensure accurate and timeous frontloading, if and when required.
  • Process and submit claims as per company procedure within deadlines.
Sample handling and distribution of results

  • Ensure prompt and efficient handling of samples as trained and per applicable procedure.
  • Attend to all operational matters related to work in progress at sample reception and new instructions received from customers / line Manager.
Quality & Health & Safety System

  • Adhere to all quality and safety requirements of the SGS management system.
  • Actively participate in safety related activities.
  • Always wear appropriate protective clothing.
  • Adhere to all relevant HSE procedures and protocols.
  • Keep workplace and equipment neat and tidy.
  • Report deviations and communicate instructions to improve and maintain the quality system.
  • Provide SHE administrative and other duties if appointed.
HR Support Function

  • Prepare and submit timesheet within the required timeframe.
  • Provide support in terms of recruitment and ensuring complete documents and files reach the HR department before the payroll deadline.
  • Feed information to HRBP in terms of disciplinary issues in a timeous manner.
  • Prepare and submit timesheets timeously.
  • Process leave records, if assigned as leave impersonator

Qualifications Qualification and Experience**- Education : Grade 12

  • Language : High proficiency in English (Read, write, speak)
Proficiency in local vernacular would be advantageous (Read, write, speak)

  • Experience : 4 Years Relevant Experience
  • Competencies:
  • Excellent computer literacy in Word, Excel, Outlook, PowerPoint
  • Knowledge of quality management systems
  • 5 years administration experience / financial administration will be advantageous
  • Knowledge of process flow within a professional environment
  • Attention to detail and accuracy.
  • To operate under minimum supervision
  • Excellent interpersonal skills towards colleagues, customers and suppliers.
  • Excellent communication skills.
  • Well organized and able to plan.
  • High level of initiative and selfmotivation.

Additional Information Remuneration**:

Full time permanent position with competitive salary, training and development, internal promotions, travel and responsibilities, from time to time. SGS also offers a competitive and attractive benefits package.

Note:

All appoints are made inline with our employment equity plan.