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Administration Manager

4 months ago

Sandton, South Africa Kontak Recruitment SA Full time
Sandton, Gauteng

Administration Manager (JB2834)

Area:
Sandton

Salary:
R a month CTC

Duration: 1 Year Contract Position

Vacancy Close Date: 25 February 2023
A new, exciting, and vibrant company sells disposable Vape Devices, that specialises in FMCG on Tobacco alternative products.

Listed with various retail outlets throughout South Africa and is expanding rapidly is looking for an Administration Manager to join their team for a 1 (One) year contract Term.

They are a Vaping Company that bases itself on three main values, simplicity, value and most importantly that there is a better alternative to smoking traditional cigarettes.

You will be responsible for providing a high level of professional administrative and business support to at least two (2) project executive leaders.

You will be expected to use your own initiative, and provide succinct and effective administrative and business support, using a flexible and adaptable approach.

You will act as a gatekeeper allowing the Executive Directors you support to focus on their core activities and make the best use of their lime.

You will have an eye for detail and the ability to work quickly, independently, and efficiently.

Minimum Requirements:

Grade 12 / Matric
Extensive experience delivering high quality business administration service in demanding and pressurised environment
5 years of proven experience in a similar role, supporting high level Business Executives
A desire to work in a fast-paced environment
Strong written and verbal English communication skills
FMCG sales background
Sage experience
Fully conversant to an advanced level in the complete Microsoft Suite. including Word, Excel, PowerPoint, and Office

Duties and Responsibilities:

Manage documents while also ensuring their accuracy, quality, and integrity.
Assist in compliance, adhere to record retention policies, safeguard information, and retrieve data effectively.
Archive inactive records and documents.
Capture orders onto Sage from Geo Rep software
Send orders to the warehousing packers and the courier company.
Liaise with the sales, logistic and warehousing teams for feedback and reviews.
Send updates to the team on transmittal status.
Provide support where required document control.
Uploading all necessary documents to the electronic filing system
Assist in collecting documentation from relevant personnel.
Assist with any other reasonable tasks and duties as requested.
Manage, register, update and distribute sales plan instructions.
Evaluate areas for improvement within the sales region.
Any other job-related duties as required from time to time.
Provide high level of professional support to the project executives.
Extensive and complex diary management across multiple lime zones

Prepare and distribute sales agendas and documents in good time.
Take minutes, note actions, and demonstrate responsibility in seeing that actions are completed to an agreed timeframe. Participate and contribute to the meeting where appropriate.

Ensure the sales executives have all relevant information required for their week (call cycle, warehouse staff sales orders, meeting content, directions, documents etc.) Manage tasks and queries on behalf of the executives(s) in a timely manner with the ability to establish priorities based on understanding of the sales planner.

Assist the sales team with the completion of fuel expense, commission submissions, call logs, gap analysis, analyse call cycles and, timesheets.

Liaise with relevant internal stakeholder and teams to deliver.

Marketing material, proposal documents, reports and presentations ensuring quality and consistency of output that meet the Company's and the Client's standards and guidelines.

Attend sales meeting, promotional events, and take down action items. Printing of all packs and ensuring action items are followed up timeously.
Responsible for preparation and distribution of internal and external communications
Proactively contribute to ensuring a safe and healthy working environment
There may be a requirement to travel to other offices/venues as necessary, for meetings and staff conferences, sales events, and roadshows