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Records Administrator

3 months ago

Johannesburg, Gauteng, South Africa Rand Water Full time

Job Advert Summary:

  • To perform frontline operational tasks related to the capturing, scanning, administration, management and maintenance of Rand Water records

Minimum Requirements:

  • Grade 12/ Matric
  • 3 Years experience in Records Management /Registry Environment
  • Intermedite Records and Archival Management Certificate with accredited institution

Primary Duties:

  • Implementing records/ document management policies and procedures
  • Managing mail
  • Maintaining Records control systems
  • Storing and automating documentation
  • Maintaining information services centre of excellence
  • Managing the dissemination of information within Rand Water
  • Maintaining office equipment within the Section
  • Controlling the movement of files
  • Dissemination of information within Rand Water
  • Providing a customer oriented service

Knowledge:

  • Records management procedures
  • Basic understanding of the National Archives and Records Service Act
  • Basic understanding of labour legislation,
  • Understanding of Electronic Documentation Management Systems,
  • Sound Registry/Document Management
  • Sound understanding of capture/file/store/retrieve documents according to File Plan.
  • Promotion of Access to Information Act of 2000


ISO: 900 Electronic Documentation Management Systems
Skills:

  • Strong oral and written communication skills
  • Time Management Skills
  • Analytical Skills
  • Customer Focus
  • Good housekeeping
  • Flexibility

Attitude:

  • Ability to work without supervision
  • Ability to write simple reports
  • Ability to keep personal and sensitive information confidential
  • Ability to work independently and in a team environment
  • Ability to work under pressure to meet deadlines and enjoying taking a methodical approach to compiling information, operating information retrieval systems and responding to requests for records