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Personal Assistant

4 months ago

Stellenbosch, Western Cape, South Africa RNB Placements Full time

Ensure a cost-effective admin service
-
To ensure an effective and efficient admin support function

  • Effectively communicating and rerouting urgent matters to relevant stakeholders and followup where necessary.
  • Accurate Calendar management and coordination for meetings / conferences
  • Admin duties including stationery, office equipment, typing, filing, scheduling of meetings, taking minutes.
  • Diary, calendar and departmental management
  • Arrange general travel arrangements (flights, hotels, rental vehicles)
  • Arrange logístical arrangements (venue, attendees, dates, conferences)
  • Arrangement of monthly meetings and taking minutes of meetings
  • Ordering of promotional liquor orders
  • Uploading contracts onto Coupa
  • Submitting expense claims
  • Budget reports on excel spreadsheets
-
Build effective relationships with external and internal stakeholders

  • Provide a high standard of customer service to all internal, and external customers and work partners
  • Build effective relations with clients and suppliers to adhere to service level agreements
  • Communication, behaviour and action resulted in a high level of credibility, trust and respect among stakeholders
-
Drive continuous improvement in area of responsibility

  • Implemented new ideas and improved methods, systems and work processes which lead to higher quality, better results at same or reduced cost
  • Actively contribute to innovation within team
  • Deploy awareness and measure best practices
-
Lead and pro-actively coach team around sustainability performance. Personal Development and Teamwork.

  • Take responsibility for own development and contribute to team effectiveness.
  • Agree on personal performance goals and achievement thereof.
  • Demonstrating the Distell Corporate Values.
  • Drive own development to ensure knowledge and skills remain current.
  • Career and IDP's in place

1. Job Requirements

3.1. Education

  • An admin or relevant qualification.

3.2. Experience

  • Minimum of 5 years proven admin experience within a similar environment.
  • Strong administrative, organizing and numerical skills.
  • Computer literate in MS Office Suite and SAP experience will be advantageous.
  • Maintain a high level of confidentiality and professional demeanour.
  • Excellent interpersonal and communication skills (verbal and written).
  • Must be able to work independently, accurately and under pressure.
  • Strong numeracy skills and financial reporting experience.
  • High attention and adherence to detail.
  • Be able to communicate and work acrossfunctions.
  • The ability to multitask.
  • A selfdriven, pro
- active and motivated person with an open mind and a positive work ethic

Salary:
R20, R25,000.00 per month

Experience:

  • Administrative office procedures, practices and equipment: 1 year (preferred)

Ability to Commute:

  • Stellenbosch, Western Cape (required)

Ability to Relocate:

  • Stellenbosch,

Western Cape:
Relocate before starting work (required)