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Logistics Specialist
2 weeks ago
Education/Qualification
- Matric
- National Diploma in Logistics (preferred)
Experience (experience required for the job)
- Minimum 5 years' experience in an imports and exports environment
- Strong Admin Acumen
Skills & Competencies
- Attention to Detail and accuracy
- Effective communication and listening skills
- Responsible and Hardworking
- Courteous and polite to colleagues and customers
- Ability to deal with unforeseen circumstances and report to management
- Teamwork
- Strong ability to work according to a timeline and schedule
- Ability to work under pressure
- Welldisciplined individual
- Excel knowledge
Primary Objectives:
- Ensure accurate receipt and printing of prealerts, invoices and packing Lists from the suppliers and to provide tariffs on the invoices, any extra certification for customs clearance, Border Police and the NRCS
- Ensure that all invoices comply to customs requirements
- Comply to our SARS Preferred Trader requirements.
- Provide and complete clearing instructions to the clearing agents for imports.
- Check that all necessary Certification Documentation required for Imports, ie. NRCS LOA, Icasa are in place and attached to the Clearing Instructions
- Understanding of Incoterms
- Updating NRCS Levies
- Manage and ensure the right mode of transport is used, by liaising with the Product Managers
- Follow up with suppliers on orders from manufacturing, estimated time of departures, estimated time of arrival, delays, shortages etc.
- Tracking and tracing shipments
- Record keeping
- Supply Product Managers with information on their orders, ETA's and status of their shipments frequently and as updates happen
- Accurately load Purchase Notes on the System to capture Supplier Orders
- Internationally and Local
- Ensure pricing on the Supplier Invoices and the Product Managers Management Pricelist is correct.
- Ensure that the correct pricing is maintained on Purchase Orders when the stock is delivered
- Ensure that the stock arrives at the right time, right price.
- Request quotes for imports and exports
- Complete the scanned stock and timeously inform the relevant departments and branches on stock availability.
- Maintain and build relationships with different clearing Agents on Imports
- Follow up on outstanding paperwork for any Imported Deliveries
- Capture documents correctly prior to handing over to Finance
- Conduct Costing Exercise for various Product Managers as and when required
- Update Audit Costing Sheet daily
- Capture a monthly Stock in Transit Report for Finance
- Complete Supplier Recons for Finance
- Manage Exports for Africa Sales Team
- Manage Courier queries
- Send ICN details to Finance for foreign payments
- General filing and maintenance
- All tasks assigned by reporting line managers.
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