Senior Site Coordinator

2 weeks ago

Parktown North, Gauteng, South Africa Anova Health Institute NPC Full time
Anova is an NGO that empowers people and changes lives.

Good health and quality of life is what motivates us to provide healthcare solutions and support for those who need it most.

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  • The Senior Site Coordinator will coordinate project activities and ensure that they meet the desired quality standards and the contractual demands._
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Key duties and responsibilities:

Project Coordination

  • Lead and support Peer Educators and larger outreach team in their respective region.
  • Provide supervision to the site coordinators.
  • Work closely with the site coordinators to manage daily outreach activities.
  • Provide on the job training to the of site coordinators, HTS Counsellors, and Peer educators.
  • Coordinate community HIV testing and counselling activities, and other screening services on outreach
  • Work with site coordinators to identify places where people who inject drugs congregate and send this monthly to the M&E copying the project manager.
  • Responsible for updating and adding all the sites to the mapping tool monthly.
  • Ensure that site Coordinators adhere to the SOP's relating to the distribution of harm reduction kits, needles and syringes, condoms and lubricants, and other materials during outreach to PWUD and partners.
  • Document and report all the missing project supplies, and assess the reasons given and take appropriate action.
  • Recruit clients to receive Opioid Substitution Therapy (OST) and submit the report to the project manager and M&E monthly.
  • Provide and ensure that risk assessment is done per client.
  • Work with Site coordinators to ensure that there is always enough harm reduction packs to the site.
  • Work closely with the PSS team to assess the psychosocial, human rights and risk elements of clients and make referrals to relevant departments. Include this update as part of your monthly narrative.
  • Ensure monthly organisation of district clean ups with people who inject drugs and other stakeholders in the region. Include this update as part of your monthly narrative.
  • Ensure that teams organise small group discussions and coordinate with the Advocacy officer. Include this update as part of your monthly narrative.
  • Identify female clients and ensure they receive all relevant services offered by the project. Include this update as part of your monthly narrative.
  • Responsible for driving yourself and your team to the sites of work as and when required, and you should adhere to the Anova vehicle management policy.
  • Ensure that all positive clients are linked to care via mobile or local facilities.

Project Administration

  • Consolidate reports from the site coordinators and submit to the project manager.
  • Keep records about services provided during outreach and submit these to M&E officer.
  • Maintain regular contact with peer educators and follow up with them on performancerelated issues.
  • Assist in the preparation of monthly schedules for peer educators and tracking attendance.
  • Administer the HR policies and ensure compliance of project staff on timesheets, etc.
  • Manage project vehicle and ensure daily checklists are done.
  • Ensure that the office rentals are paid timely each month.
  • Ensure all project supplies distributed are recorded.
  • Ensure all your staff members have adequate PPE.
  • Ensure all medical waste is managed as per the Waste Management SOP. All needles must be submitted to the Yeovile clinic.
  • Submit office inventor to the project administrator each quarter.
  • Submit weekly sign in registers to the project administrator.

People development

  • Participate in learning and development opportunities (trainings, workshops, information sessions etc.).
  • Stay abreast of developments in the fields of HIV/AIDS, STIs and TB.
  • Organise and encourage all staff members to attend debriefing and counselling sessions.

Participate and represent organisations at meetings

  • Attend meetings, briefings, debriefing, staff meetings and other as directed.
  • Represent the PWUD project in various meetings.

Other tasks as reasonably required by Management.

Minimum qualifications and experience:

  • Degree in social or behavioural science.
  • Knowledge of Department of Health policies and strategies on HIV/TB and HCT.
  • 3 years' experience working on HIV and TB programmes.
  • Experience in Coordination and implementation of HTS.
  • Experience in working with key populations (PWUD).
  • A valid driver's licence.
  • Willingness to travel and drive teams to sites.

Technical Knowledge and Skills:

  • Proficient in Microsoft office.
  • Knowledge of HIV/AIDS prevention and community health issues.
  • Facilitation skills.
  • Reportwriting skills.
  • Planning and organisational skills.

Generic Skills

  • Confidentiality.
  • Attention to detail.
  • Strong interpersonal skills.
  • Problem solving skills.
  • Management skills.
  • Analytical and detail orientated.
  • Integrity.
  • Report writing skills.
  • Negotiation skills.
  • Planning and organising skills.
  • Strong tea

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