Project Officer

2 weeks ago

Parktown North, Gauteng, South Africa AJ Personnel Full time

Main purpose of the job:

  • In consultation with the Project PrEP programme manager, provide project coordination and secretariat support for the successful implementation of the decentralisation strategy at the cluster level
  • He/She will offer monitoring support to ensure quality implementation of activities and reporting across the project streams
  • Furthermore, She/He will be responsible for technical support to ensure the smooth running of the hotspot schedule across all sites
  • Ensure compliance with quality standard operating procedures
  • Provide additional support to the programme manager and the capacity building in sitelevel implementation of the programme
  • Work closely with the Project PrEP pharmacist at HQ (and on an adhoc basis, clusterbased assistant pharmacists) to ensure management of nonmedical consumables, ensure that sites are provided with these consumables as they need them
  • Work with the programme manager to drive and implement GPP Strategy
  • Work with both the M&E and research teams to document best and emerging implementation practices

Location:

- **08 Blackwood Ave, Parktown

  • Johannesburg**
    Key performance areas:
  • Develop and continuously refine the system for monitoring the hotspot schedule
  • Provide regular feedback to the cluster managers and other technical leads about the performance and compliance with the schedule
  • Provide training to the cluster managers and their teams on how to update the mobile clinic hotspot schedule
  • Develop and collate the reports of the mobile clinic hotspots including initiations
  • Prepare weekly presentations and share them during the weekly cluster meetings
  • Document the findings of the mobile clinic schedule compliance and share them with the team to contribute to the success of the programme
  • Together with the programme manager, coordinate the implementation of decentralisation strategy across all the sites
  • Work closely with the programme manager to develop and continuously refine the decentralisation (and self are) SoPs
  • Ensure the implementation of the decentralisation (and selfcare) SoPs
  • In close collaboration with the M&E team, track and monitor that all clusters are using the relevant tools to collect data related to decentralisation
  • Work with the programme manager to orientate clusters on decentralisation strategies and SOPs
  • In close collaboration with the HQ pharmacist (and clusterbased assistant pharmacists), ensure the management of nonmedical consumables, and that sites are provided with these consumables as they need them
  • With guidance from the HQ pharmacist (and cluster assistant pharmacists), maintain the tracker of dispatched nonmedical consumables
  • Work closely with the programme manager and M&E teams
  • Collate decentralisation data and document management processes for the programme
  • Ensure highquality data is reported according to reporting timelines
  • Prepare periodic reports and summaries to keep Management up to date on the decentralisation strategy
  • Participate in analysis studies with programme managers to evaluate the effective implementation model
  • Collaborate with internal stakeholders to develop appropriate Databases
  • Work closely with the programme manager and cluster managers to ensure the GPP strategy document is implemented across all project streams keep track of key GPP strategy activities s per cluster
  • Coordinate programme activities with external agencies such as public health, NGO partners, regulatory bodies, donor monitoring and auditing agencies and others, as necessary
  • Work with cluster managers to ensure that stakeholder engagement activities are implemented
  • Ensure documentation and management of the stakeholder engagement grid
  • Take ownership and accountability for tasks and demonstrates effective selfmanagement
  • Follow through to ensure that quality and productivity standards of own work are consistently and accurately maintained
  • Maintain a positive attitude and respond openly to feedback
  • Take ownership of driving own career development by participating in ongoing training and development activities

Required minimum education and training:

-
Degree in Education, Developmental Science or Social Science:


  • Degree in the Public Health field would be an advantage:
-
Project Management qualification (will be an added advantage)

Required minimum work experience:

-
Minimum 1 year experience in project implementation and support (including project administration):


  • An understanding of Project Management and Project administration experience

Desirable additional education, work experience and personal abilities:

  • Programme management skills
  • Creative and visual graphics design ability
  • Strong analytical skills
  • Strong communication skills both verbal and writing skills
  • Ability to perform challenging and complex work with multiple internal project teams members including managers, technical professionals,

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