Facilities and Fleet Management Coordinator

2 weeks ago


Midrand, Gauteng, South Africa The Aurum Institute Full time

Work Description
The Facility and Fleet Management Coordinator assist the Corporate Operations Managers in the management of Facilities, Fleet and Assets.

The Facilities and Fleet Management Coordinator is responsible for Supply Chain Management:
Sourcing and Requisitions and Security and Risk relating to Facilities, Fleet and Assets Management.

Duties

  • Facility Management supporting the Corporate Operations Managers with Facilities related duties:
  • Assist with Site Setups, Site Operations and Site Closeouts.
  • Assist with the Supply Chain Management aspects of leasing premises which includes the Offer to Lease and Lease Agreement loading onto the Aurum Contract Management system.
  • Supply Chain Management and Requests for Quotations and uploading Service Level Agreements onto the Aurum Contract Management system.
  • Supply Chain Management Requests for Quotations and uploading quotes onto the Aurum ERP System.
  • Facility Surveillance daily checking that all site cameras are operational and logging calls for cameras to be checked/repaired.
  • Conducting general investigations and providing incident reports.
  • Supply Chain Management Requests for Quotations and uploading quotes onto the Aurum ERP System.
  • Fleet Surveillance daily checking that all fleet cameras are operational and logging calls for cameras to be checked/repaired.
  • Conducting investigations and providing incident reports.
  • Request for Quotation for Facility related equipment i.e., generators, water tanks, air conditioning, temperature monitoring, UV lights etc.
  • Requests for Quotations for services and products
  • Record all potential costs savings on the Corporate Operations SharePoint Dashboards.
  • Filing of all relevant documents onto the Corporate Operations SharePoint Site and One Drive Shared Folders.
  • Fleet Management supporting the Corporate Operations Managers with Fleet related duties:
  • Asset Management:
  • Supply Chain Management
  • Records Management:
  • Policies and Standard Operating Procedures adhere to all departmental and company policies, standard operating procedures, working practice guidelines and How to Guides.
  • Write Policies and Standard Operating Procedures. Review and edit working practice guidelines and how to manuals. Conduct annual reviews of Policies, SOPs, WPGs and How to Manuals.
  • Comply with all health and safety policies, practices, and procedures according to prescribed legislation. Assist Site Operations Managers with engaging with contractors for their site safety files.
  • Effective communication with internal and external stakeholders.

Education

  • Grade 12

Experience

  • Three to Five years' experience in a similar role


Financial
  • Supply Chain Management


Security
  • Facilities surveillance and investigations (Advantageous)


Security
  • Fleet surveillance and investigations (Advantageous)

Requirements:

  • SA Citizen or valid work permit to work in South Africa
  • Valid SA Driver's License (Essential)
  • First Issue Older Than 12 Months with Driving Experience
  • Frequent Travel by Land or Air
  • Willing to work overtime

Essential Requirements

  • Project Management skills
  • Supply Chain Management
skills

  • Proficient in Microsoft Office skills (Excel, Word, PowerPoint) with a high level of PC literacy
  • Time Management skills
  • Report writing skills
  • Highly proficient in English (Spelling and Grammar)

Personal Attributes

  • Solutionsoriented, cando attitude; selfmotivated.
  • Must be organised and be able to work under pressure.
  • To be methodical, with strong attention to detail.
  • Exceptional written and verbal communication skills, interpersonal skills, ethics, and cultural awareness.
  • Is open to change and new information.
  • Establish effective and trusting work relationships.
  • Must have social skills and be a team player, performance oriented, and selfmotivated.

Please note:
Kindly provide current and relevant references for background checks

  • Midrand, Gauteng, South Africa SaiFleet Full time

    Fleet Operations ManagerWe are a car rental company based in Johannesburg looking for a Fleet Operations Manager to work in our offices based in Halfway House, Midrand. We offer long-term rental solutions to our clients (Corporate & Individuals).We are looking for a Fleet Operations Manager who will be responsible for overseeing the day-to-day operations of...


  • Midrand, Gauteng, South Africa Nova Pioneer Full time

    _2023 Hiring Season is in full swing We are currently in search of rockstar teammates who will meaningfully empower Future Innovators and Leaders to start in the year 2023 #AlwaysGrowing_Nova Pioneer is looking for a superstar Facilities Coordinator who will provide ongoing maintenance and support health and safety at our Midrand Primary to start on 01...

  • Operations Executive

    2 weeks ago


    Midrand, Gauteng, South Africa Bidvest Facilities Management Full time

    Job Title: Operations ExecutiveJob Summary:The Operations Executive, you will be responsible for executing and managing the daily operations of a specific contract. The Executive will takes full accountability to ensure that all strategic, critical & other facilities as defined by the Customer meet business as well as contractual needs. Takes full...

  • Building Supervisor

    2 weeks ago


    Midrand, Gauteng, South Africa Bidvest Facilities Management Full time

    ROLE PURPOSETo implement an effective maintenance system within customer facilities and ensure SLA delivery.MAIN OUTPUTS Identify maintenance risks on Client's property and equipment for evaluation and resolution Plan and drive timeous execution of effective maintenance strategies i.e. planned, preventative, corrective and emergency maintenance Ensure...


  • Midrand, Gauteng, South Africa Fidelity Services Group Full time

    Job Purpose:The aim of the role is to ensure that cost optimization is managed by measuring specific elements related but not limited to: Overall fleet and running cost including staff costs, maintenance impact and down time of vehicles.The incumbent will be responsible for ensuring the effective running of the fleet within the region by ensuring the maximum...

  • Fleet Administrator

    2 weeks ago


    Midrand, Gauteng, South Africa Fidelity Services Group Full time

    DEPARTMENT:OPERATIONS - FLEETPOSITION:ADMINISTRATIVE ASSISTANTREPORTS TO:MANAGERSUBORDINATES:NoneINTERNAL CLIENTS: Fleet Department Armed Response Technical Department Finance SalesEXTERNAL CLIENTS: ADT Clients Service providers Insurance providers Garages/workshopsQUALIFICATION & EXPERIENCE: Matric or equivalent Minimum 2 years admin experienceJOB...


  • Midrand, Gauteng, South Africa Bidvest Facilities Management Full time

    Brief Role DescriptionSupport the SHEQ Manager and Regional Compliance Specialists with HSE document and record management as well as HSE site compliance activities to ensure compliance with the Bidvest Facilities Management Integrated Management System and Vodacom HSE Standards.Key Performance Areas Upload the daily induction, daily risk assessment, permits...

  • Fleet Controller

    2 weeks ago


    Midrand, Gauteng, South Africa SaiFleet Full time

    We are looking for an individual who has experience in managing operations in a vehicle rental company with a large fleet and client base.In addition, can you demonstrate: Knowledge of Fleet control on small vehicles (mandatory) Handson knowledge and experience overseeing vehicle tracking, inspections, service & repairs (preferred) Knowledge of vehicle...

  • Fleet Controller

    2 weeks ago


    Midrand, Gauteng, South Africa SaiFleet Full time

    We are looking for an individual who has experience in managing operations in a vehicle rental company with a large fleet and client base.In addition, can you demonstrate: Knowledge of Operational Fleet control on small vehicles (mandatory) Handson knowledge and experience overseeing vehicle tracking, inspections, service & repairs (preferred) Knowledge of...


  • Midrand, Gauteng, South Africa Boardroom Appointments Full time

    Job purpose:The key purpose is to execute the facilities management of the 3 Company sites in order to ensure a safe, clean, hygienic, healthy and legally compliant work environment. This means the implementing of the structured management controls throughout the property, by managing internal staff, contractors, service contractors and their SLAs, and...


  • Midrand, Gauteng, South Africa Finding Personnel Full time

    REF NUMBER:FP039:STATUS: OPEN FOR APPLICATIONSPLEASE TAKE NOTE A copy of your CV Whatsapp number Copy of your ID, Copy of valid drivers license All qualifications (Matric and Tertiary Qualifications) A clear and recent head and shoulders image of yourselfCV must include the following or will not be processed:Full CV (FULL name and what you are known as) with...

  • Fleet Controller

    2 weeks ago


    Midrand, Gauteng, South Africa SaiFleet Full time

    We are looking for an individual who has experience in managing operations in a vehicle rental company with a large fleet and client base. This includes the short term planning and scheduling of daily operations. This extends from the productivity of drivers and their vehicles; along with the overall maintenance of vehicles; solving queries etc\In addition,...

  • Facility Manager

    2 weeks ago


    Midrand, Gauteng, South Africa Valor reimagining hospitality Full time

    Brief:Valor Hospitality Partners is recruiting for our client and seeking a Facilities Manager with experience in Facilities Management within the banking, hotel or facilities management industry.- facilities managerDetail:Key Performance Areas (KPAs) for this role include:Driving integrated Facilities Management (FM) services and strategy for the Client...


  • Midrand, Gauteng, South Africa The Aurum Institute Full time

    Work DescriptionThe Junior Graphic Designer will be part of the Corporate Operations Facilities and Fleet Management team and will assist the Facilities and Fleet Management Coordinator, Fleet Management Coordinator and Corporate Operations Managers. The Junior Graphic Designer is responsible for providing the relevant artwork, graphic designed materials,...


  • Midrand, Gauteng, South Africa Famous Brands Full time

    Main Outputs and Responsibilities for This Position The fleet controller will work closely with the regional teams to manage and improve company car policy compliance, resulting in improved driver behaviour. Compile and maintain accurate records of all company cars and drivers within the Leading Brands portfolio. All company car and driver details must...

  • Fleet Controller

    2 weeks ago


    Midrand, Gauteng, South Africa Afrirent Logistics Full time

    The overall objective of the Fleet Controller role is to effectively manage and oversee the day to day (also nightshift) operations of the drivers within the unit. This includes the short term planning and scheduling of daily operations. This extends from the productivity of drivers and their vehicles; solving queries etc. in order to deliver exceptional...


  • Midrand, Gauteng, South Africa Afrirent Auto Full time

    We are looking for a dynamic person to join our team and to be an understudy of our current pricing specialist.A financial qualification will be advantageous.The Job Description:The core focus is on acquiring government and local municipality tender business through the submission of keenly priced tenders for the procurement of vehicle fleets required by...


  • Midrand, Gauteng, South Africa Famous Brands Full time

    Key Tasks and Responsibilities Strictly enforces health and safety standards, and Road Traffic Act Management of productivity and customer service measures. Leverage distribution efficiencies by aligning resources to outputs. Fleet up time >95%, Achieve service levels across the network (In Fill 90%, Service Level 98.5%) Administrative responsibilities...

  • Fleet Sales Executive

    2 weeks ago


    Midrand, Gauteng, South Africa Sydsen Full time

    Established dealership in Midrand, seeking a Fleet Sales Executive to join their team, in a dynamic environment.Requirements:Proven track record in automotive sales, especially in fleet sales or commercial vehicle sales.Thorough knowledge of commercial vehicles, including technical specs and market trends.Outstanding communication, negotiation, and...


  • Midrand, Gauteng, South Africa RJPersonnel Full time

    3years Manage local agent network Fleet management and reporting Monthly reporting on operations and finances Receiving and dispatching Stock management Control KPI's Liaise with clientsQualifications and Experience: Grade 1 Tertiary qualification will be an advantage Minimum 3 years' experience in the courier industry essential Minimum 3 years' management...