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Finance Administrator
2 weeks ago
Job Purpose:
BIL Seeks to employ a Finance Administrator To ensure that all processing, updating, and filing of documents and excel registers for all the suppliers on the GL account and order listings are done in accordance with the BIL Standard Operating Procedures.
Qualifications & Experience:
Grade 12 or equivalent
Cargo Wise Experience
Degree/Diploma in Finance
3+ Years experience in Logistics/ Automotive industry
Key Responsibilities:
Financial Responsibilities
Creditor Invoices:
Reviewing of Invoices and obtaining approvals
Batching of Invoices and send to Dbn
Creditors:
Accounts, Statements & Remittances:
Ensure that deadlines are met and Suppliers and Service Providers are aware of the deadline set for payments
New vendor take on and maintenance of existing Supplier accounts
Review statements and ensure that any overdues are resolved
Vetting of Invoices and obtaining approvals
Batching of Disbursement AP Invoices and send to Dbn
Preparing expense accrual journals for RWH & RBW and copy SAC when sending journals for approval. Excluding casual labour.
Prepare Casual Labour Recon
Support Completion of Forecast and Flash.
Maintenance of Approved Supplier ensuring company documents, contracts, rate structures, and contact details are up to date
Maintenance of Revenue and Expenses section on RCF
Ensuring Capex Invoices are approved and sent to SAC.
Completion of asset transfer and scrapping forms
Conduct Bi-Annual Asset Verifications.
Request new fuel cards from Finance Head Office.
Administration
Procurement & Creditors
Completing of orders if and when required.
Ensure orders are processed with necessary approval from the BUM.
Accurate cost coding and authorising procedures must be maintained.
Ensure no duplicate invoices are batched.
Overseeing the creditors payment cycle and ensuring timely payment of creditors.
Addressing of supplier / service provider complaints and queries.
Packing Material
Correct booking in and out of all packing material on the system.
BIL related invoices pertain to packing material are to be send to Finance Head Office.
BIL related invoices pertain to packing material are filed.
Reporting of anomalies on the GL account and order listing picked up and resolving thereof.
Time Keeping
Completion of the Attendance Registers every Monday and send to Branch Administrator for department 74.
Completion of Weekly & GAR Report.
Submit the Monthly GAR Report SHEQ Indicators.
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