Fleet Admin Manager
2 weeks ago
Responsibilities
- Manage Simba's national fleet supplier invoice recon process. Conduct a daily statement age analysis on supplier base and manage exceptions. Ensure that all Fleet invoices are processed timeously and Creditors are paid on time.
- Manage the car allowance and company car perks tax. This involves submitting monthly perks tax reports to salaries before payroll run deadline by verifying fuel transactions, allocating the correct driver to the usage reports and ensuring that drivers are taxed accurately.
- To ensure all perks tax (62 users
- R205k) and fuel returns (210 users
- R350k) are submitted to Salaries, correctly on monthly basis. Identify exceptions and action weekly.
- Conduct a daily statement age analysis on supplier base and manage exceptions.
- Provide lowest level fleet general ledger variance reporting by branch on monthly basis. Submit monthly fleet cost review report deck.
- Provide fleet cost forecast on weekly basis and discuss with superior.
- Manage the Power Apps Accrual Management System. This includes daily maintenance, exporting, updating, importing of fleets lists, monthly DC visit reports, monthly & annual service plans, truck license reports, R&M, Tyres and Rentals weekly reports. Ensuring that fleet supplier order numbers are issued on a daily bases, suppliers invoices are captured on the Laserfiche FMS before they are processed on SAP and accrual reports are generated monthly. Manage all improvements to the FMS to meet changes to Fleet processes.
- Manage monthly Distribution close off. This includes creating accrual and provision reports for all eleven fleet lines and Freight, monthly ensuring that journals are correctly processed and submitted to Finance timeously. All queries from stakeholders are resolved by giving satisfactory comments. Attend monthly close out meetings.
- Provide standard management reports to National Fleet Manager (NFM) on monthly basis.
- Management of asset disposal documentation.
- Management and tracking of all fleet related Capex spend.
- Vet and ensure that all documentation for new suppliers meets company requirements. Ensure admin of SOA is met and new suppliers are loaded timeously on SAP.
- Take full responsibility for national fleet creditors function and invoice management of 65 fleet suppliers.
- Implement Pepsico accounting standards and maintain a minimum SatHi rating during audits.
- Manage the Avis account. This includes monthly management review meetings with Key account manager, coordination of internal transfer and new car requests, obtaining best possible prices on new vehicles, obtaining contract signoff and ensuring the vehicles are delivered ontime. Implement and maintain SLA. Provide standard management reports to business on monthly basis.
- Manage the AON Insurance account. This includes monthly review meetings with AON SA management team, ensuring outstanding claim targets are maintained, Aggregate Stats, dealing with 3rd party urgent queries and reviewing claims processes on biannual basis. Implementing and maintaining SLAs. Provide standard management reports to business on monthly basis.
- Manage Simba's national exposure on traffic fines for all trucks and passenger cars. Report monthly.
- Manage the Absa fuel card account. This includes new fuel card, replacement, cancellations and lost or stolen requests, attending to authorisation exceptions, providing fuel statements to drivers adhoc, investigations, resolving dormant cards timeously and generating monthly reports to the correct GL & cost centres accurately.
- Manage relationships with internal customers and suppliers.
- Provide accurate AOP data with trend analysis for 208 and 210 budgets annually. Present cost productivity initiatives at the same time.
- Manage licensing requirements of all 102 FML Company cars, the distribution fleet are met and ensure that any items do not jeopardise the operation of the distribution fleet.
Qualifications
- Minimum B.Degree
- Minimum of 5 years administrative/financial experience
- Minimum of 3 year experience in a fleet/transport environment
- Computer literacy in Excel, Word, Access
- Strong reporting and analyzing capabilities
-
Fleet Technical Admin Controller
2 weeks ago
Germiston, Gauteng, South Africa CareerfinderZA Full timeKey Performance Area: Administration of all maintenance Update daily VOR report Ordering of parts Ensuring jobcards are uploaded on X Controlling of stock (parts & oil) Submit monthly stock reports (parts & oil) Ensuring parts ordered are delivered & signed for Responsible for licensing of vehicles Asset transfers, CAP and document processing Update fleet...
-
Fleet Manager
2 weeks ago
Germiston, Gauteng, South Africa Innovative Staff Solutions Full timeLooking for an experienced fleet manager/ Fleet PlannerREQUIREMENTS- MUST HAVE PREVIOUS FLEET CONTROLLER EXPERIENCE IN TRUCKING INDUSTRY, MINIMUM 3 YEARS (NON-NEGOTIABLE):MUST RESIDE IN AND AROUND GERMISTON AREA: Sourcing and Securing of loads RPK / CPK / PPK management Driver Management IR Management Query Management Route Management Fuel Management...
-
Fleet Manager
2 weeks ago
Germiston, Gauteng, South Africa Eazi Access Rental Full timeTo manage, direct and optimise all fleet (company vehicles/trucks) operations for the organisation by focusing on the effective implementation of operating processes through a national technical support and effective fleet management which is aligned to the business strategy.To minimize all costs related to the management of the fleet through monitoring of...
-
Fleet Team Manager
2 weeks ago
Germiston, Gauteng, South Africa MIT Auto Parts Full timeMIT Auto Parts is currently seeking an experienced Fleet Team Manager to Manage the Companies vehicles and Manage a small team.KPA's for role include: Reporting and Analysis of trip costs, vehicle usage, route viability Annual Budget preparation and monitoring Employee Management (performance reviews, work allocation, discipline etc) Management of...
-
Fleet Team Manager
2 weeks ago
Germiston, Gauteng, South Africa MIT Auto Parts Full timeMIT Auto Parts is currently seeking an experienced Fleet Team Manager to Manage the Companies vehicles and Manage a small team.KPA's for role include: Reporting and Analysis of trip costs, vehicle usage, route viability Annual Budget preparation and monitoring Employee Management (performance reviews, work allocation, discipline etc) Management of...
-
Vehicle Fleet Controller
2 weeks ago
Germiston, Gauteng, South Africa OLP Full timeJob Position: Vehicle Fleet ControllerRef: 4248Location: Elsburg (Germiston)Salary: R16 000 per month commensurate with experience and qualificationQualifications / Requirements: Must reside close to Elsburg due to shifts Stable work record with good, contactable references Good work ethics and a team player Vehicle / Fleet Controller, experience with...
-
Admin Clerk
2 weeks ago
Germiston, Gauteng, South Africa PepsiCo Full timeResponsibilities: The Admin Clerk will be responsible to Control, Analyse and Report on expenditure for the facility. Manage invoicing and payments in respect of contracted third party service providers and Suppliers and Ensure Supplier statements are up to date and that payments are made within their agreed payment terms. To review Administrative systems...
-
Receptionist/admin
2 weeks ago
Germiston, Gauteng, South Africa Mzansi Fabrications and Welding (Pty)Ltd Full timeManage Multi -Company switchboard ,routing calls to appropriate extension.Welcoming visitors and informing relevant staff of their arrivalReceiving incoming courier packages and preparing outgoing packagesProcess daily outgoing mail and retrieving incoming mail from post officeMaintain master list of utility accounts by PropertySupplier Vendor Admin...
-
Logistics and Fleet Controller
2 weeks ago
Germiston, Gauteng, South Africa RJPersonnel Full time3years Logistics control and management of drivers throughout the entire delivery process, ensuring deadlines / time frames / delivery standards are adhered to in line with the Company operating procedures Ensuring that constant contact and clear communication is maintained at all times with the client, the driver and the delivery point / client's customer...
-
Logistics Intern
2 weeks ago
Germiston, Gauteng, South Africa ITrain Full timeSeeking an intern to work as a Job Card Processor Intern in one of the workshops of a large Logistics/fleet management company that has been JSE Listed. Successful interns will ensure that relevant transactions are processed acurately, timeously and adhere to internal controls.Applicants need to have completed a degree in either logistics, finance or...
-
Dispatch Manager
2 weeks ago
Germiston, Gauteng, South Africa PMG Recruitment Services Full timeJob Purpose:My client are looking for an organized dispatch manager to supervise the checking, packing, distribution of parts to customers and manage our fleet. To ensure success you need to multitask effectively in a fast-paced, dynamic environment, and perform your duties in a manner that maximizes profits. Top applicants are dedicated, competent, and have...
-
Admin Coordinator
2 weeks ago
Germiston, Gauteng, South Africa Intercare Full timeABOUT Intercare is a dynamic healthcare company focusing on offering value-based healthcare to patients. As ambassadors of the Intercare brand, everything we do is guided by our purpose to make people feel better. Our shared values of People-centred, Integrity, Inclusivity, Excellence and Innovation define what we believe and who we are. The Intercare...
-
Admin Coordinator
2 weeks ago
Germiston, Gauteng, South Africa Intercare Group South Africa Full timeABOUTIntercare is a dynamic healthcare company focusing on offering value-based healthcare to patients. As ambassadors of the Intercare brand, everything we do is guided by our purpose to make people feel better. Our shared values of People-centred, Integrity, Inclusivity, Excellence and Innovation define what we believe and who we are.The Intercare...
-
Admin Clerk
2 weeks ago
Germiston, Gauteng, South Africa Enshrine Placements Full timeAdmin Clerk - Germiston - Job ID 3602Our client provides a wide range of products and services to the steel industry in South Africa from their modern and comprehensive steel service centres and specialty steel divisions.The incumbent will be responsible to provide support to sales and administration management.Position details:Type: PermanentReports to:...
-
Admin Clerk
2 weeks ago
Germiston, Gauteng, South Africa Country Bird Holdings Full timeJob Advert Summary:Supreme processing has an opportunity available for an Admin Clerk in the Stores department. The purpose of the position is to efficiently run the administration and coordination of our dry ingredient stores and ensuring accurate inventory management, maintaining proper records, and supporting the smooth flow of operations in our...
-
Operations Manager
2 weeks ago
Germiston, Gauteng, South Africa Objective Personnel Full timeQualifications: Matric (Grade 12) Diploma in Logistics ManagementRequirements: Proficiency in Computer Literacy (MS Office) & Pastel Previous fleet management experience a requirement Previous shipping management experience into Africa Experience with stock management
-
Assistant Manager
2 weeks ago
Germiston, Gauteng, South Africa Motus Parts Full timeBeekman Super Canopies is searching for an Assistant Manager for Fleet and Exports Sales to join the team in Wadeville. This position will be responsible to coordinate with the logistics team to arrange transportation and track shipments to ensure on-time delivery and resolve any issues or delays. Ensure compliance with import-export laws and regulations by...
-
Customer Relations Consultant
2 weeks ago
Germiston, Gauteng, South Africa ITrain Full timeWe are seeking a Customer Relations Advisor who has experience in a fleet environment to join our client's company. Experience in a commercial environment would be an advantage.They will report on lost business and proactively manage terminations quarterly in advance. Their goal would be to increase Fleet Retention and increase additional add-ons from the...
-
Settlement Frontline Manager
2 weeks ago
Germiston, Gauteng, South Africa PepsiCo Full timeResponsibilities: Accurate reporting and consolidation of distribution reports. Accurate execution of Key Accounts Delivery plans as per delivery schedule. Management of POD's and consolidation of all outstanding POD's on daily basis. Track and analyse delivery data daily. Coordinate vehicle Services by working closely with the Fleet personnel. Ensure that...
-
Distribution Frontline Manager
2 weeks ago
Germiston, Gauteng, South Africa PepsiCo Full timeResponsibilities Accurate execution of Key Accounts Delivery plans as per delivery schedule.- Control of POD's and ensuring there is no outstanding POD's on daily basis.- Ensure StratoPOD compliance on all deliveries dispatched- Track and analyse delivery data daily.- Co-ordinate vehicle Services by working closely with the Fleet personnel.- Ensure that...