Fleet Manager

2 weeks ago

Germiston, Gauteng, South Africa Eazi Access Rental Full time

To manage, direct and optimise all fleet (company vehicles/trucks) operations for the organisation by focusing on the effective implementation of operating processes through a national technical support and effective fleet management which is aligned to the business strategy.

To minimize all costs related to the management of the fleet through monitoring of warranties, service plans etc.

Key performance areas (to translate into a measure of success)

  • Fleet Management
  • Controls and Reporting
  • Financial and Budget Management
  • Technical Service Delivery
  • Continuous improvement initiatives.
  • Leadership and Management

Main Outputs and Responsibilities for This Position

AREA/TYPE

RESPONSIBILITY
Fleet Management

  • Keeps files for each vehicle that contains a record of all work performed on each vehicle
  • Keeps record of vehicle kilometers
  • Keeps up to date service spreadsheet that reflects when the next service is due per vehicle
  • Books vehicles in for service and ensures that vehicles actually go in for service
  • Liaises with relevant service providers with regards to quotations so as to ensure the best pricing is achieved
  • Performs routine vehicle inspections to ensure that vehicle standards are achieved at all time
  • Performs routine driving checks to ensure that a suitable quality of driving is achieved
  • Ensures that all vehicle licenses are kept up to date (National)
  • Ensures that all traffic fines are paid and money recovered from the drivers
  • Ensures timeous resolution of all insurance claims arising from accidents and damages to the fleet
  • Captures service and maintenance history on AX
  • Reports on fuel consumption (Review Wesbank Reports)
  • Control and signs purchase orders and invoices
  • Arranges for hire vehicle when needed
  • Ensures all vehicles are equiped/fitted with Tracker device
  • Controls fleet expenditure
  • Outsources transport where needed
  • Liaises with suppliers on pricing and resolutions
Controls and Reporting

  • Controls vehicle tracking system
  • Ensures maximum vehicle uptime is achieved
  • Provides reports when and if required
  • Reports on variance to budget on fleet expenditure
  • Report on the performance of all regions against targets of fleet availability.
  • Generate ongoing (weekly / monthly / quarterly/ annual) informative reports, analysing the qualitative and quantitative performance of the department.
Financial and Budget Management

  • Develop of budgets for areas of responsibility and giving input into the overall operational budget (fleet maintenance and operating costs)
  • Effective management of the fleet budgets and adherence to financial goals
  • Track lost revenue and plan to improve
Continuous improvement initiatives

  • Continuously initiate measures, actions and plans to ensure cost and service efficiencies e.g. reducing current cost to service ratios in conjunction with the LEAN Department
  • Research the latest developments in maintenance and technical support to enable continuous improvement in current maintenance and support services and practices
  • Continuously monitor and evaluate current mechanical designs and test procedures for compliance purpose.
Leadership and Management

  • Provide day to day leadership and management that mirrors the Eazi Group's culture and values to ensure a highly engaged and productive team within personal sphere of influence
  • Ensure appropriate succession planning in departmental roles.
  • Direct reports' performance appraisals and IDP's.
  • Create clear goals and performance metrics for all staff members that align with their job functions, required outputs and performance standards

Any other lawful and reasonable outputs and responsibilities that may be required.

Qualifications
Minimum

  • Suitable tertiary qualification

Experience

  • At least 8 10 years' fleet management experience of which 5 years at senior management level.
  • Proven track record of accomplishment of successfully managing more than one functional area at a national level.

Knowledge

  • Health and Safety
  • Technical (Service, Repairs and Maintenance)
  • Work at height products/equipment
  • Fleet Management
  • Project Management
  • Financial acumen
  • Lean Management

Skills

  • Detailed orientation
  • Problem solving
  • Analysis skill
  • Budget Management
  • Report writing
  • Collaboration
  • Leadership
  • Financial skills
  • Negotiation skills
  • Problem solving
skills

  • Commercial skills

Behavioral Competencies

  • Integrity
  • Creativity
  • Logical and Analytical
  • Interpersonal Skills
  • Resilience
  • Persuasiveness
  • Energy and Drive
  • Quality Orientation
  • Planning and Organizing

Job Types:
Full-time, Permanent

Education:

  • Diploma (required)

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