Debtors Clerk and Branch Administrative Assistant

2 weeks ago


Stellenbosch, Western Cape, South Africa Kazin Trading Full time
The Kazin Trading Group is looking for a Debtors Clerk and a Branch Admin Assistant to assist with the following tasks:

DEBTORS:

  • Call debtors daily and follow up on any outstanding debts for branches / areas assigned to you.
  • Assist walk in clients with information on the various Kazin units and be able to send out quotes.

MASTER RECORD KEEPING:

  • Do a physical count of the stock in the yard weekly, ensuring this count ties up with the unit tracker yard stock;
  • Create and repair Excel spreadsheets which are used to implement a process/maintain a system.
  • Ensure leases are filed with delivery notes for all rentals.
  • Ensure refurb checklist is completed for all returning rentals and follow up on repairs to units if not completed.
  • Ensure that unit movements are sent for all units leaving factory from George to the Cape Town branche so that we know where all units are.

OFFICE MANAGEMENT:

  • Keep the office in a tidy and clean state by managing the employee tasked with cleaning the office;
  • Maintain sufficient stationery, cleaning products and tools necessary to run the office;
  • Task the employee who cleans the office to "spring" clean cupboards, fridge, microwave every so often;
  • Keep the office in a presentable state for customers;
  • Keep filing up to date and ensure all desks are kept in a presentable condition;
  • Help walk in customers;
  • Assisting the sales representative with admin related tasks.

MARKETING:

  • Update the business Facebook page weekly. Get authorization from the sales representative before uploading any content for their area;
  • Create and maintain Gumtree advertising for stock seized from outstanding debtors.
  • Fillout tenders and gather supporting documentation for each submission.

GENERAL

  • Ensure all units in the yard have keys and tags attached. This forms part of the weekly count.
  • Maintain an order number list to be utilised for all orders from 30 day account suppliers;
  • Create and repair Excel spreadsheets needing an upgrade;
  • Perform any other task assigned to you.

Salary:
R11,000.00 per month

Ability to commute/relocate:

  • Stellenbosch,

Western Cape:
Reliably commute or planning to relocate before starting work (required)

Education:

  • High School (matric) (required)

Experience:

  • Administrative office procedures, practices and equipment: 2 years (preferred)
Application Deadline: 2023/01/14

Expected Start Date: 2023/02/01
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