Senior Administrator/personal Assistant/project

2 weeks ago

Cape Town, Western Cape, South Africa O'Brien Recruitment Full time

Are you passionate about making a difference in the environmental sector? We are seeking a dedicated Administrative Assistant to support the effective and efficient operational functioning of the company's Environmental Programmes Unit and Project Administration Team (PAT).

This critical role focuses on providing administrative and logístical support to their Environmental Programme Leadership team, with a core focus on PAT.


Responsibilities:

Project Administration Team (PAT) Meetings:

  • Compile and extract monthly PAT agenda, track matters arising, project reworks, and financial decisions.
  • Collate supporting documents and distribute packs.
  • Manage the PAT inbox.
  • Ratification of Round Robin decisions.
  • Ensure minutes are signed and saved on SharePoint.

General Administration:

  • Diary management for internal meetings, including preparation of memos and presentations.
  • Minutes of meetings and workshops.
  • Travel, logistics, and claims processing for PLT staff.
  • Events management, including venue sourcing and catering.
  • Assist in planning EP operational calendar and general coordination of the unit.
  • Assist in drafting contracts, addendums, and training guides.


 Database management
  • NetSuite and CPM, data cleanup, and reporting.
  • Financial admin processing claims, purchase orders, and supplier onboarding.
  • Maintain an accurate electronic filing system on SharePoint.
  • Booking of pool vehicles and ordering stationery.

Requirements:

  • Related postmatric or tertiary qualification.
-
Minimum of 5 years' experience in project coordination or project administration
:

  • Experience in tracking budgets and collating financial reports; bookkeeping knowledge advantageous.
  • Experience in improving and implementing office administration systems or processes.
  • Experience in international and domestic travel arrangements.
  • Superior writing and verbal skills in English and at least one other South African language.
  • Relationship building skills.
  • Excellent planning and organizing skills.
  • Advanced level of computer literacy and office communication technology tools.
  • NetSuite experience advantageous.
  • Professionalism in personal interactions.
  • Attention to detail.
  • Solutionsfocused.
  • Positive attitude.

Why Join Them:

  • Opportunity to contribute to meaningful environmental projects.
  • Collaborative and supportive team environment.
  • Competitive salary and benefits package.
  • Professional development opportunities.

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