Inventory Lead

2 weeks ago

Germiston, Gauteng, South Africa PepsiCo Full time

Responsibilities

Policies & Processes:

  • Create and document all inventory processes to ensure alignment across BU's, nationally
  • Align all the required control metrics with adequate documented steps to be used in onboarding and training of new employees to warehousing and inventory roles
  • Standardize all Key Controls through the appropriate level of detail in inventory reporting, monitoring and actions to prevent recurrence.
  • Design, implement and review stock counting procedures perpetual and month end
  • Develop and maintain the pre and post cycle count procedures.
  • Review the back to stock returns process to ensure visibility and segregation of the required inventory based on AIB Quality requirements
  • Review all expired, obsolete, damaged, quality inventory processes physical and systematic flows
  • Define and review all Co-Manufacturing inventory processes to ensure alignment of controls and supplier payment requirements
  • Review the pallet reversal process and Key Control requirements for all sites where manufacturing receipts are processed
  • Review, define and embed requirements of stock claims
  • Define shift handover meetings of the inventory teams aligned to the required inventory routines
  • Define the waste management processes nationally, review suppliers and metrics
  • Develop and implement Inventory Toolkit

Key Performance Metrics:

  • Create the Inventory health check dashboard for all warehouses covering: Inbound receipt processes, storage systems and flow, Quality management, dispatch processes and returns management
  • Align the standardized metrics for the health check, how to maintain it and action required to correct
  • Create the daily, weekly and monthly inventory metrics align to the required control metrics
  • Create and automate inventory metrics across all sites
Ensure visibility and reconciliation of all Goods in transit (GIT) to be aligned with transport execution costs as validation and control - drive to minimize replenishment loads nationally and minimum inventory touches

  • Create the required physical inventory (PI) counter performance metrics and job profiles
  • Create the required Inventory Controller performance metrics and job profiles
  • Align the work scheduled for pick controller roles daily requirements, metrics and monitoring of allocation and deallocation reports.
  • Review all blocked locations daily, weekly, monthly across all warehouses with the appropriate reason code visibility
Review all expired, obsolete, damaged, quality inventory with the appropriate actions and escalations

  • Monitor all production receipts into WMS, versus reversals versus case validation from manufacturing sites
  • Implement monitoring of stock claims that are liabilities ensure closure before month end counts root cause of stock claims
  • Drive metrics that impact inventory accuracy: pick accuracy, warehouse housekeeping, checking accuracy and invoice accuracy
  • Measure invoice accuracy / cases cut from an order resulting in service level losses and other causes impacting dirty invoicing. Define root cause, analyse and implement corrective action
  • Monitor Quality NCR's raised monthly with the appropriate actions taken and feedback from Quality/Manufacturing to drive down recurrence rates

Invento

ry Capability& Development

  • Create the required training material to support all inventory roles
  • Create the development maps for inventory specialist roles
  • Coach and develop the inventory analyst to enable continuity in reporting, system maintenance and process monitoring.
  • With Sector collaboration create an inventory Academy for SSA
  • Enable, support, review and update the Inventory Module in the Warehouse Maturity Assessment as part of the Operational Excellence Program (OEP)

System Maintenance

  • Analyse interfaces between WMS, Stock files and SAP to rectify errors in inventory that occur in the system
Update/Maintain EWM/JDA master data requirements

  • Manage all customer SLED requirements systematically with the required updates twice a year
  • Complete ABC analysis & Zoning for all agreed warehouses once annually
  • Monitor all allocation rules
  • Manage the SOD (Segregation of Duties) Key Control define role matrix, access and profiles quarterly across all warehouse systems & Newspage
  • Review all locations per site physical versus system alignment to confirm site capacity to Planning
  • Review all BU shelf life requirements in the system biannually

People

  • Effective management of overtime costs within budget.
  • Participate in AOP planning for dept.
  • Effective management of designated AOP category to ensure that business remains within budget

SDCA:

  • Clearly defined PI's and KPI's and process maps to task levels for all inventory functions
  • Effective SOP's for all critical task'
  • Effective SLA's across all functions within SPL and outside of SPL
  • Effective routines and Review's

Productivity:

  • Deliver on inv

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