Admin Officer

2 weeks ago


Cape Town, Western Cape, South Africa Strait Access Technologies Full time

_
Roles and Responsibilities:

_

1.
Diary Management

  • Scheduling all appointments
  • Admin support
2.
Schedule Management

  • Provide availability
  • Confirm venues and provide directions (if applicable)
  • Arrange parking (if relevant)
  • Create outlook contact
  • Confirm appropriate feedback method when not face to face
  • Confirm attendees, SMS and resend invite
  • Print reports / send report before feedback session

Hosting and hospitality

  • Welcome visitors
  • Make coffee/tea
  • Schedule office "team events"
  • Organise re staff birthdays
  • Prepare boardroom for office meetings
  • Ensure that office is cleaned properly

Office Management

  • Maintaining office look and feel
  • General office maintenance communicate with landlord and maintenance
  • Order coffee/tea/milk
  • Order stationary
  • Prepare and update spreadsheet for office meetings / schedule meetings in diary, ensure office meetings take place weekly

Project Administration and Co-ordination

  • Confirm venue & dates
  • Confirm attendees
  • Prepare support documentation (parking, directions, attendance register, info packs)
  • Print handout and prepare packs

Finance Support

  • Draw up purchase orders
  • Track invoicing
  • Feedback to Finance regarding completion of work & subsequent invoicing

Other

  • Coordinate all travel requirements for consultants (local & international travel)
  • Assist with HR related administration
  • Liaise with courier companies
  • Arrange any and all travel required local and international
  • Any other adhoc administrative support tasks
-
Skills:_

  • Proficient computer skills, including Microsoft Office Suite (Word, PowerPoint, Outlook, and Excel)
  • Excellent verbal and written communication skills
  • Organizing and planning skill
-
Experience and Qualification:_

  • Two (2) years' experience in similar role
  • Minimum NQF 5 qualification in related field (i.e. Business Studies) or equivalent. [Note; this criterion would be advantageous]

Job Type:
Contract

Contract length: 2-3 months

Expected Start Date: 2023/01/16

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