Executive Personal Assistant

2 weeks ago


Johannesburg, Gauteng, South Africa MECS Africa Full time
South Africa, Gauteng - Jhb Southern Suburbs

  • R 35000
Scheduling Appointments, Communicating with Key Executives

Executive Calendar Management, Answering Calls and Office Management

Minimum Qualification:
Matric

Tertiary Qualification:
Will be advantageous.

Experience:
Minimum 5 years

Code 8 driver's license

Fluency in Afrikaans and English

Working with customers and maintaining customer relations

Problem solving skills

Ability to adapt to environment

Time management

Key Tasks:
Managing all the assts and items in the safe

Processing attorneys' billing and monthly invoices

Arrange platters and food for training and parties.

Banking Rentals - arrange dates and times weekly

Bidtrack installations, reports, certificate

Billings and allocations

Board report reminders

Boardroom Calendar, meeting dates and times, setting up with refreshments

Branch reports reminders and compiling and adding to exco drive.

Business card ordering

Calendar - Duncan, Shaun Henn, louis Liebenberg, Johan Bester Mandisa Sithoza

Car rental templates and online portal how to use and make bookings

Cell phone billing & payments monthly

Cell phone handed over in the cupboard

Complaints received from customers - how to address and then sort out

Contacts introduction

Delivery book

Embroidery

Exco Calendar yearly planning and adding into calendars

Expense claim forms

Farewell parties

Flowers & Hampers order

General order of stationery and office supplier

How to get fines reduced

Introduction to all the staff at the companies that you'll be dealing with

Leads 2 Business

Liaise with HR to set up meetings with staff once the cell phone contracts have been cancelled

Liquidation communications

Login details of sites

Lucky daily planning, Leave, Weekly Wages, Vehicle Sheet & ESS

Masonic Liquor orders

Meat world ordering for Braai

Month-end invoices & Statements

MTN accounts manager & support

MTN Portal

NATIS online

Network reporting

Pay city - fines, and license renewals

Rebo - telephone list and birthday every month. Inform of visitors who will be arriving

Receive the board resolutions send Tracy on a quarterly basis

Reminders on board pack that needs to be sent out

Repsly - Training, Reporting, checking calendar, updates Top 10, Certificates

Send out Exco reminders for the agenda every second week

TNET Report Training

Travel forms - processes to follow.

Travelling

Upgrades & cancellations on cell phones

Visa's

Vodacom billing

Vodacom portal

Water, Coffee and Biscuit orders

Year planning for board meetings into the calendar

  • For more information please contact:
  • Les Jones


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