Executive Personal Assistant

2 weeks ago

Johannesburg, Gauteng, South Africa Pollock and Associates Full time
Executive Personal Assistant FMCG / Food & Bev /Agri ~ Retail

Johannesburg North, Johannesburg - Gauteng - South Africa

Experience with supporting a senior executive in a fast-paced and growing organization is strongly desired.

You are dedicated and resourceful, have a customer-service mentality, and demonstrate extraordinary attention to detail and professionalism in all interactions.


Qualifications:

  • Extensive experience as an Assistant or Executive Assistant supporting C-Level Executives.
  • Understanding of project management concepts
  • Ability to work effectively in a culturally diverse and global company environment.

Experience:

  • Proven track record of achieving high performance goals and meeting deadlines in a fastpaced setting.
  • Strong interpersonal communication style, particularly with Board members, executives, and seniorlevel staff.
  • Experience working with a wide variety of personalities and functional expertise.
  • Knowledge of project management and forecasting.

Skills:

  • Exceptional organisational skills and attention to detail.
  • Ability to prioritise and adapt in a dynamic environment.
  • Strong initiative and capability to work independently.
  • Effective decisionmaking skills with mínimal supervision.
  • Excellent written and verbal communication skills.
  • Customer service focus and professionalism.
  • Ability to relate to people at all business levels.
  • Enthusiastic team player with good judgment and adaptability to changing needs and priorities

Key Responsibilities:

  • Organise meetings and prepare meeting materials, including presentations and reports.
  • Plans and executes business unit special events.
  • Liaises effectively with various stakeholders.
  • Maintains confidentiality handling sensitive information.
  • Coordinates special projects as required.
  • Manages departmental budgets efficiently.
  • Handles expense reports and purchase orders proactively.
  • Coordinates complex calendars and travel arrangements.
  • Oversees daytoday office operations, including facilities management.
  • Organises office workflow, schedules staff, and plans meetings and events.
  • Manages company reception and ensures professional communication.
  • Develops and documents administrative systems for staff.
  • Maintains a vendor contact list and tracks service requests.
  • Assists in maintaining wellorganized administrative files.

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