Executive Personal Assistant

2 weeks ago

Johannesburg, Gauteng, South Africa Aon Corporation Full time

Posting Description:

Executive Assistant
Ready for the next step in your Personal Assistant career? Want to work for a certified Top Employer? We are hiring

Aon South Africa is recruiting an Executive Assistant to assist our newly appointed CEO.

The primary role of the executive personal assistant is to support the CEO by providing full executive assistant functions, including all travel arrangements, coordinating functions/events and effective diary management.

The executive personal assistant will also work closely with the other Executive Personal Assistants and ensure alignment across Exco.

This is a hybrid role with the flexibility to work both virtually and from our Head Office in Sandton.

Aon is in the business of better decisions
At Aon, we shape decisions for the better to protect and enrich the lives of people around the world.


As an organization, we are united through trust as one inclusive, diverse team, and we are passionate about helping our colleagues and clients succeed.


What the day will look like

  • Effective and accurate diary management.
  • Anticipate priorities and schedule accordingly.
  • Coordinate ad hoc events/ functions within budget.
  • Plan and distribute agendas for meetings.
  • Take and disseminate minutes of meetings.
  • Organise all local and international travel arrangements, visas, transport, accommodation, car hire etc.
  • Effective office administration by producing all documentation (reports, Power Point presentations etc.) to a consistently high standard within defined time frames.
  • Ensure filing is up to date, kept in order and is easily accessible.
  • Plan ahead and communicate appropriately to ensure deadlines are met.
  • Collate management information and ensure relevant people receive the information on time.
  • Accumulate correct information to solve problems and know where to source information within the business to address issues.
  • Direct queries/ requests to appropriate parties and monitor/ follow up to ensure problems are resolved.
  • Coordinate day to day activities and functions with direct reporting line for company Driver. May be involved in coordinating day to day activities for Office Cleaner and Receptionist as well.
  • Receive and attend to visitors for CEO and Chairman.
  • Collate and process expense reports for CEO and other Senior Executives.

Skills and experience that will lead to success

Qualifications.

  • Grade 12 (matric).
  • A secretarial diploma.

Knowledge.

  • Knowledge of an insurance or reinsurance environment will be advantageous.
  • Knowledge of the financial services industry.

Skills and Attributes.

  • Welldeveloped above average typing speed with a high degree of accuracy.
  • Welldeveloped interpersonal skills.
  • Welldeveloped analytical skills.
  • Articulate communicator.
  • Welldeveloped communication skills. (Written and spoken).
  • Proven ability to work with and in teams.
  • Computer literacy with advanced experience in MS Word, PowerPoint and Excel.

Experience.

  • Have a minimum of 5 years' as a personal assistant at executive level.

How we support our colleagues
In addition to our comprehensive benefits package, we encourage a diverse workforce.

Plus, our agile, inclusive environment allows you to manage your wellbeing and work/life balance, ensuring you can be your best self at Aon.

Furthermore, all colleagues enjoy two "Global Wellbeing Days" each year, encouraging you to take time to focus on yourself.

We offer a variety of working style solutions, but we also recognize that flexibility goes beyond just the place of work..

and we are all for it. We call this Smart Working

Our continuous learning culture inspires and equips you to learn, share and grow, helping you achieve your fullest potential. As a result, at Aon, you are more connected, more relevant, and more valued.

Aon values an innovative, diverse workplace where all colleagues feel empowered to be their authentic selves. Aon is proud to be an equal opportunity workplace.


Aon provides equal employment opportunities (EEO) to all employees and applicants for employment without regard to race, color, religion, creed, sex, sexual orientation, gender identity, national origin, age, disability, veteran, marital, domestic partner status, or other legally protected status.

Aon is committed to a diverse workforce and is an affirmative action employer. People with criminal histories are encouraged to apply.


Nothing in this job description restricts management's right to assign or reassign duties and responsibilities to this job at any time.

**#LI-HYBRID

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