Import and Export Controller

2 weeks ago

Cape Town, Western Cape, South Africa SFG Engineering Services Full time

Job Purpose:


To ensure that the Clearing and Forwarding function has its strong footing in the company by using the best methods to improve revenue generation for the company in assisting in the efficient movement of goods by completing procedural and documentary formalities.


Requirements:

  • Excellent written and verbal communication skills.
  • Able to effectively communicate with staff at all levels with diverse environment and cultures.
  • Ability to analyze data
  • Honesty, Integrity & Reliability
  • Strong attention to detail
  • Problemsolving skills
  • Critical thinking capabilities
  • Ability to exercise sound judgment in decision making
  • Selfmotivated
  • A willingness to learn
  • Strong ability to multitask
  • Open to change and learning new systems
  • Able to work under pressure and meet deadlines
  • Good time management
  • Must have own transport.
  • Must be flexible due to work demands.

Key Responsibilities:

  • Compile all required document for successful and timeous release of shipments, import and export.
  • Planning and coordinating of container deliveries to nominated cold stores once released by shipping lines, within free period by Port and shipping lines.
  • Vessel updates to be monitored daily

SAP System to be updated daily and PO planning report to be generated and sent to relevant parties

  • Container delivery schedule/report to be sent out to relevant cold stores once a month.
  • Preparing documents for DAFF and Port Health Approval once received
  • Request invoices from the shipping lines
  • Ensure invoices are signed by Clearing Manager, prepare AP and hand over to accounts for payment processing.
  • Send proof of payment to shipping lines and follow up on payments receipt
  • Check OTC system to prepare Cargo Due Order for each shipment (Import and Export) should vessel not be available to do timeous follow ups
  • Monitoring the NPA Transnet Account ensuring sufficient funds available for processing of Cargo Due Orders
  • Compiling a full set of release documents per shipment for submission to the relevant Shipping Line
  • Monitoring and follow up on Shipping Line Release/DRO and once received
  • Communicate with haulier/transporter for collection/delivery of containers to nominated cold store
  • Communicate with Cold stores to schedule delivery dates
  • Collect OBL's at the bank
  • Surrendering of Original Bills of Lading to the Shipping Line
  • For containers delivered to CCS documents to be prepared and forwarded
  • Delivering Airfreight release documents to Airline as well as collecting / delivering cargo. Alternative arrangements to be made if not collected by Clearing
  • In the event of Airfreight Port Health/DAFF Detain, documents to be taken to Airport Port health/DAFF offices
  • Application and Preparation of EURO 1, as well as Certificate of Origin for export shipments requiring same
  • Frequent and timeous communication with Procurement on availability of Bills outstanding for release of shipments
  • Communicate and follow up with Shipping Lines on any potential issues regarding release of containers, import/export documents outstanding etc.

Qualifications/Skills:

  • Matric
  • A diploma/certificate that is related to the field.
  • Good computer skills, familiar with MS-Office Suite (Outlook, Excel and Word).
  • SAP

Experience needed:

  • At least five years' experience in a Customs Clearing and Forwarding Environment.
  • Must be familiar with Customs documentation.
  • Supply Chain and Logistics experience

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