Frontdesk Support Administrator

2 weeks ago


Durban, KwaZulu-Natal, South Africa HRnMORE Full time
Transfer all incoming calls efficiently and timeously to ensure excellent client service levels.

  • Ensure messages are accurate and are distributed timeously.
  • Sort, open, and distribute mail.
  • Accept deliveries and notify recipients.
  • As part of the Facilities team, may be tasked to assist with onboarding of new starters as directed by Talent Management.
  • Welcome clients and guests in a professional manner.
  • Create guest WIFI.
  • Organize meeting room bookings or Teams calls as required.
  • Liaison with front office support staff with regards to meetings setup and when meetings adjourn, so that they can clean.
  • Filing, printing, scanning, laminating, and tracking.
  • As instructed by the Facilities Manager, assist with sending announcements and facilities related communications to business.
  • Assist with office supply requests daily.
  • Monitor office supplies and place orders where required.
  • Arrange courier collection and delivery of packages.
  • Prepare reports as required by Facilities Manager and run errands as required.
  • Assist with travel arrangements, making reservations and organizing catering as requested.
  • Complete and submit all recons to finance timeously.
  • Liaise with finance around invoices, quotes etc as required.
  • Provide reports as requested e.g., facilities checklist, access control, etc.

Applicants should meet the following Requirements:

  • Matric / Grade 1-3-5 years' experience minimum, in a front-office / reception position
  • with some exposure to broader Facilities support
  • Code 10 Driver's License and own vehicle
  • Exposure to Outlook, Internet, Word, Excel, and PowerPoint essential


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