Property Administration Assistant

2 weeks ago

Cape Town, Western Cape, South Africa Worldwide VA Full time

We are currently seeking a dynamic and proactive remote worker to join and help our client as a Property Administration Assistant.

In this crucial role, you will play an essential part in supporting our client's operations and upholding our commitment to excellence.


Responsibilities:

Administrative Support:
Assist the client's team with day-to-day administrative tasks, including scheduling appointments, managing calendars, coordinating meetings, and handling correspondence. Maintain accurate records and databases, ensuring information is up to date and easily accessible.

Inspections and Assessments:
Collaborate with the client's team to coordinate property inspections and assessments, ensuring compliance with regulations and standards. Assist in preparing inspection reports, documenting findings, and following up on any required actions.

Project Co-ordination: Support the client's team in coordinating property-related projects, liaising with contractors, suppliers, and other stakeholders. Assist in monitoring project timelines, tracking progress, and resolving any issues that may arise.

Documentation and Reporting:
Maintain accurate documentation related to properties, contracts, and agreements. Prepare reports, presentations, and other materials as required, ensuring data accuracy and timeliness. Assist in analysing data and identifying trends or areas for improvement.

Qualifications:

  • Previous experience in an real estate administrative or assistant role is preferred.
  • Strong organisational and time management skills, with the ability to handle multiple tasks simultaneously.
  • Excellent communication skills, both written and verbal, with a keen attention to detail.
  • Proficient in using office software and tools, such as Microsoft Office Suite.
  • Ability to work independently and collaboratively within a team.
  • A proactive mindset with the ability to anticipate needs and solve problems efficiently.

Job Types:
Full-time, Permanent

Salary:
R15, R17,000.00 per month

Experience:

  • Administrative office procedures, practices and equipment: 1 year (preferred)

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