Administrative Assistant

2 weeks ago

Cape Town, Western Cape, South Africa Worldwide Fund for Nature Full time

Job Advert Summary:

(This is a one-year contract position, based in Newlands, Cape Town)


WWF is the world's largest and most respected independent conservation organisation, with over 6 million supporters and a global network active in over 100 countries.

WWF's mission is to stop the degradation of the Earth's natural environment and to build a future in which humans live in harmony with nature, by conserving the world's biological diversity, ensuring that the use of renewable natural resources is sustainable, and promoting the reduction of pollution and wasteful consumption.

WWF South Africa is a national office that is part of the WWF network.

We are a local NGO that has worked for 50 years with the aim of inspiring all South Africans to live in harmony with nature, for the benefit of our country and the well-being of all our people.

WWF's work is _for nature, for you_.

Our work is challenging and exciting and we love what we do.

To join our team, you need to be brilliant at what you do, passionate, results-orientated and have a positive attitude.


Background:


The administrative assistant will play a critical supporting role in the effective and efficient operational functioning of the Freshwater Portfolio.

Reporting directly to the Freshwater Coordinator and falling under the Freshwater Financial Accountant and Freshwater & Policy Lead chain of command, the position focuses on providing administrative and logístical support to the Freshwater team.


Minimum Requirements:

  • At least 5 years of administrative experience including financial administration experience.
  • Excellent verbal & written English communication skills.
  • Experience in providing written communication support to a range of audiences.
  • Familiarity with providing support to remote offices.
  • Computer literate: MS Office (Excel advanced level).
  • Good organization and planning skills.
  • Ability to multitask.
  • Attention to detail.
  • Ability to respond to a changeable working environment where there may be lastminute requests to change travel arrangements meeting arrangements etc.
  • An interest in conservation issues.
  • Enjoys working closely with people.

Duties and Responsibilities:

General administration that includes:

  • Schedule monthly team meetings. Ensure the agenda is distributed and capture minutes and the action list.
  • Action all local and international travel for Freshwater Portfolio staff. Adopt and capture the desired travel requirements into the internal and organisational processes on the booking system as well as NetSuite workflow. Load all the new projects and new travellers on the required documentation.
  • Assist with managing the Freshwater portfolio inbox and action instructions accordingly.
  • Process the expense and kilometre claims, and actioning request to finance for reallocate to correct project when kilometres are processed into the Freshwater project code.
  • Assist team with booking venues, purchasing stationery, booking travel etc.
  • Followup on progress on actions and administration processes across portfolios and follow due process where applicable.
  • Provide administrative support to Freshwater lead where needed.

Support project and programme management processes, that includes:

  • Circulate the internal deadlines. Ensuring that the correct and updated documentation is available to the Freshwater team. Assist with capturing approvals and associated information onto NetSuite and reviewing where necessary. Load DRAFT minutes and update task board on NetSuite accordingly to initiate and track contract drafting.
  • With the assistance of the relevant team members, adapt approved PAT submissions into a draft project, disbursement, or an addendum contract. Engage with the relevant team member and relevant legal person to action into the workflow. Assist with being the liaison between the team and the legal team. Ensure that electronic filing of contracts, invoices and payments, reports and correspondence are labelled accordingly and keep up to date.
  • Support, as required to the Freshwater Coordinator and Freshwater Financial Accountant for report extraction from NetSuite.
Maintain the relevant databases for the Freshwater Portfolio of projects:

  • Update and maintain all records in both internal and organisational folders (NetSuite and SharePoint).
  • Assist with keeping the SharePoint site updated and functional.
  • Ensure that NetSuite is updated and maintained to support the Freshwater team and organisation. Load and process Expense Reports and Purchase Orders, understanding of the workflow of both. Support the monthly drafting process of Netsuite agendas.
  • Acquisition of vetting documents according to organisational requirements and following the workflow to have the stakeholder loaded as a supplier on NetSuite to enable payment and transaction.

  • Administrative Assistant

    2 weeks ago

    Cape Town, Western Cape, South Africa ICON GOODWOOD Full time

    We are looking for a administrative clerk to assist with our tuition centre.Administrative Clerk is required for Monday to Wednesday every week.To assist with our tuition centre in the Northern SuburbsPerson must be based in the Goodwood or surrounding areaThis person must have a matric qualification. Studies toward a teaching qualification and previous...

  • Administrative Assistant

    2 weeks ago

    Cape Town, Western Cape, South Africa PPECB Full time

    Job DescriptionThe Statutory Operations Division within the Durban region has a vacancy for an Administrative Assistant to be appointed permanently, to ensure accurate and timeous capturing of documents, ensuring completeness of income and value adding support to the respective region. Providing administrative support to external and internal clients Data...

  • Administrative Assistant

    2 weeks ago

    Cape Town, Western Cape, South Africa Matrashabd Consulting Full time

    Responsibilities: Answer and direct phone calls in a professional manner. Greet and assist visitors to the office. Manage and maintain schedules, appointments, and calendars. Prepare and edit correspondence, reports, and presentations. Assist with the preparation of meeting agendas and take minutes during meetings. Coordinate travel arrangements and...

  • Administrative Assistant

    2 weeks ago

    Cape Town, Western Cape, South Africa Lesedi Nuclear Services Pty Ltd Full time

    Job purpose statement:To provide administration support to the FAM and other members in the department.Focus areas of the role: Administrative support Fitness for Duty managementQualifications and experience required for the position:SAQA accredited Certificate/Diploma in administrative field or equivalent level of tertiary education + 2 years related...

  • Administration Assistant

    2 weeks ago

    Cape Town, Western Cape, South Africa ADvTECH Full time

    LOCATION:Cape TownOVERALL PURPOSE OF THIS JOB:Provide efficient administrative support to the Campus Head and Customer Relations Officer (CRO). Maintain open lines of communication between students, support office, external clients regarding administrative queries. Assist Campus Head and Customer Relations Officer with the implementation and maintenance of...

  • Administrative Assistant

    4 weeks ago

    Cape Town, Western Cape, South Africa Jobking Full time

    Job Description - Administrative AssistantContract: PermanentLocation: WellingtonAvailable: January 2019Category: Distribution & MarketingOffer: NegotiablePSG commitment to transform and embrace diversity is what drives us to achieve a diverse workplace with employment equity as a key goal to create an inclusive workforce.In achieving our employment equity...

  • Administrative Assistant

    2 months ago

    Cape Town, Western Cape, South Africa Jobking Full time

    Job Description - Administrative AssistantContract: PermanentLocation: WellingtonAvailable: January 2019Category: Distribution & MarketingOffer: NegotiablePSG commitment to transform and embrace diversity is what drives us to achieve a diverse workplace with employment equity as a key goal to create an inclusive workforce.In achieving our employment equity...

  • Administrative Assistant

    2 weeks ago

    Cape Town, Western Cape, South Africa ARRCC Full time

    ARRCC's ability to create smart spaces and authentic emotive experiences is attributed to its team's highly personal work ethic, ceaseless curiosity, inherent intuition, and obsession with challenging boundaries. The studio drives dreams forward as it delivers exclusive interiors that respond to their architecture, context and environment.We are looking for...

  • Administrative Assistant

    2 weeks ago

    Cape Town, Western Cape, South Africa Intrinsic Consulting Services Full time

    Due to expansion, my client is recruiting an Administrative Assistant to be based at their Head Office in Airport Industria.For you to be considered for the position, you will require the following skills and experience: Minimum of 4 years experience in a general administrative role. Experience in basic accounts, creditors and debtors. Ability to work...

  • IT Administrative. Assistant

    2 weeks ago

    Cape Town, Western Cape, South Africa SydSen Recruit Full time

    Western Cape, Cape Town Region Negotiable Monthly Basic Salary (Market related, Negotiable)IT Administrative Assistant - Milnerton - Cape TownOur client is looking for a young organised, detail orientated individual with a passion for providing outstanding administrative support, to join their team as a Mid-Level IT Administrative Assistant. In reporting to...

  • Administrative Assistant

    2 weeks ago

    Cape Town, Western Cape, South Africa Dante Personnel Full time

    Western Cape, Cape Town - CBD- (Market related, Negotiable)ADMINISTRATIVE ASSISTANT - CAPE TOWN CBDAble to start soonest - ideally 1 AprilDeveloper and Financial Services and Trust company with Reception dutiesMarket related salary, depending on experienceMinimum requirements: Matric is essential, with a postmatric qualification beneficial Administrator...

  • Administrative Assistant

    2 weeks ago

    Cape Town, Western Cape, South Africa Craft & Design Institute Full time

    The incumbent will be reporting to the delivery support unit manager and responsibilities will include:Administrative assistance to the DSU manager and project managers across the portfolio of projectsThe design and implementation of an administrative support project plan for the projects you are supportingSet up and maintain an effective and efficient...

  • Administrative Assistant

    2 weeks ago

    Cape Town, Western Cape, South Africa HR Cartel Pty Ltd Full time

    We are seeking a vibrant Administrative Assistant to join our team at Canterbury on Clare. You will be responsible for providing general and administrative duties as well as answering the phones and greeting customers and visitors to our department.Responsibilities: Answers and transfers phone calls. Welcomes and directs visitors and clients. Maintains...

  • administrative assistant

    2 weeks ago

    Cape Town, Western Cape, South Africa Crayon Full time

    To find out more, click Apply or head on over to Crayon to review the full spec and apply?How you'll roleAs the Administrative Assistant, you will be at the forefront of ensuring the seamless operation of the office. Your dynamic role will involve supporting the Project Coordinator and employees with a wide range of tasks, from organisation and...

  • Administrative Assistant

    2 weeks ago

    Cape Town, Western Cape, South Africa Lunar Mart Full time

    Job Title: Administrative AssistantLocation: Flexible (Travel between retail stores and remote work)About Us:We are a dynamic and growing retail startup committed to creating unique and exceptional customer experiences. We're on the lookout for a skilled Administrative Assistant to join our team. If you're organized, adaptable, and love the idea of being on...

  • Administrative Assistant

    2 weeks ago

    Cape Town, Western Cape, South Africa Crayon Full time

    How you'll roleWhat you'll do Provide essential administrative support to the office Ensure optimal office operations Assist the Project Coordinator and employees with a variety of tasks Maintain a wellorganised and efficient office environment Answer incoming phone calls and direct them to the appropriate person Schedule and coordinate meetings and...

  • Administrative Assistant

    2 weeks ago

    Cape Town, Western Cape, South Africa MCI Military Recruitment Full time

    POSITION OVERVIEW:Job Title: Administrative AssistantJoby Type: Full TimeLocation: Cape Town (Remote)Hours: US HoursWe are seeking an Administrative Assistant to provide support to our leadership team. As an Administrative Assistant you will perform a variety of administrative and clerical tasks, this is an excellent job with many advancement...

  • Administrative Assistant

    2 weeks ago

    Cape Town, Western Cape, South Africa ValorVIP Full time

    POSITION OVERVIEW:Job Title: Administrative AssistantJoby Type: Full TimeLocation: Cape Town (Remote)Hours: US HoursWe are seeking an Administrative Assistant to provide support to our leadership team. As an Administrative Assistant you will perform a variety of administrative and clerical tasks, this is an excellent job with many advancement...

  • Property Administration Assistant

    2 weeks ago

    Cape Town, Western Cape, South Africa Worldwide VA Full time

    We are currently seeking a dynamic and proactive remote worker to join and help our client as a Property Administration Assistant. In this crucial role, you will play an essential part in supporting our client's operations and upholding our commitment to excellence.Responsibilities:Administrative Support: Assist the client's team with day-to-day...

  • Administrative Assistant

    2 weeks ago

    Cape Town, Western Cape, South Africa Management Recruitment Group Full time

    Administrative AssistantSalary: Dependent on experienceMRG, a globally recognized recruitment company specializing in leadership appointments within commercial real estate, facilities, and development, is seeking an Administrative Assistant to play a pivotal role in our expanding team. This critical position involves providing essential support, ensuring...