Executive Personal Assistant

2 weeks ago

Johannesburg, Gauteng, South Africa Sanlam Full time
Who are we?

Sanlam Developing Markets [SDM] (a wholly-owned subsidiary of Sanlam Life Limited) is one of the top financial services providers in the South African entry-level and emerging middle market.

It aims to understand the unique requirements of clients and offers a wide range of simple and affordable financial solutions that cover needs such as funeral insurance, savings for education, life cover and personal accident plans.

In terms of the Sanlam Group Governance Policy, SDM is managed by the SA Retail Mass cluster, which is part of the Sanlam Life and Savings cluster within the Sanlam Group.

The cluster focusses on retail products, as well as group schemes. What will you do?

Proactively maintain appointment schedules by planning and scheduling meetings, strategic sessions, teleconferences travel and accommodation.
Document preparation for meetings, preparation of monthly reports and powerpoint presentations.

Draft minutes in a meeting and make sure that documents completed in the meeting are reported at a reasonable and appropriate time.

Keep in safe custody all reports, minutes & powerpoint presentations.
Collaborate with other PA's.
Prepare payments requisitions for goods and services.
Assist with logging SRS to procure office equipment.
Compile organograms of team structures.
Arrange meetings, catering and all the relevant logistic requirements.
Telephone answering and screening of calls, taking messages if management unavailable. Redirecting of call to appropriate person - when necessary.
Maintains office supplies by ensuring adequate inventory levels at all times (eg. Stationery supplies).

Provide administrative support by ensuring that time frames, policies and procedures are adhered to in respect of reports, performance management, etc and follow up on deadlines in respect of work processes/reports.

Communicate with internal and external stakeholders.
Receive guests. What will make you successful in this role?

Qualification & experience
Matric/Grade12
A secretarial certificate or Paralegal studies or diploma will be a distinct advantage

  • 8 years relevant experience in a secretarial or similar role within the financial services environment
Knowledge and skills
Proficient Microsoft Office Skills (Word, Excel, Outlook and Powerpoint).
Ability to interact with executives, senior management and staff at all levels and other stakeholders across the business.
Ability to work independently
Developing and delivering multi-mode communications that convey a clear understanding of the unique needs of different audiences
Planning and prioritising work to meet commitments aligned with organisational goals.
Taking on new opportunities and tough challenges with a sense of urgency, high energy and enthusiasm.
Knowing the most effective and efficient processes for getting things done, with a focus on continuous improvement.
Personal Attributes Communicates effectively - Contributing independently Plans and aligns - Contributing independently Action orientated - Contributing independently Optimises work processes - Contributing independently Build a successful career with us
We're all about building strong, lasting relationships with our employees.

We know that you have hopes for your future - your career, your personal development and of achieving great things.

We pride ourselves in helping our employees to realise their worth.

Through its four business clusters - Sanlam Life and Savings, Sanlam Investment Group, Sanlam Emerging Markets, Santam, as well as MiWay and the Group Office - the group provides many opportunities for growth and development.

Core Competencies Cultivates innovation - Contributing independently Customer focus - Contributing independently Drives results - Contributing independently Collaborates - Contributing independently Being resilient - Contributing independently Turnaround time
The Sanlam Group is committed to achieving transformation and embraces diversity.

This commitment is what drives us to achieve a diverse, inclusive and equitable workplace as we believe that these are key components to ensuring a thriving and sustainable business in South Africa.

The Group's Employment Equity plan and targets will be considered as part of the selection process.

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