Office Assistant

2 weeks ago


Centurion, Gauteng, South Africa Swift Human Resources Full time

Role Description:


This role includes basic administrative tasks, compiling proposals and documents, ensuring that tasks and projects are completed, engaging with Landlords and contractors, etc.


Salary expectation:
R10k

Working hours: 08:00 - 17:00 (or 07:00 - 16:00)

Workdays:
Mondays - Fridays

Annual Leave Days: 15

Work Experience:

  • Minimum 2 years' experience in a similar role preferable.

Qualifications:

  • Minimum Grade 1
  • Certificate or diploma in admin preferable.

Other:

  • Have a valid driver's license
  • Have their own reliable vehicle

Duties:

  • Acting as the point of contact between the senior site developer and clients (landlords, town council officials and contractors),
  • Handling requests and queries appropriately, and ensuring that tasks and projects are complete
  • Manage diary and schedule meetings/appointments,
  • Make travel arrangements (including flights, accommodation and ground transportation),
  • Take dictation and minutes,
  • Devise and maintain office filing system (basic administrative tasks),

DEVELOPER ASSISTANT

  • Taking of site photos
  • Preparation of proposals, lease agreements and other required documents
  • Windeed searches
  • Basic Council administration
  • Creation of BIQ numbers, Site numbers, folders and files
  • Preparation of Site Sheets
  • Request quotations from multiple contractors for different needs, managing relations once contractor has been awarded to ensure the work gets done

MARKETING MATERIAL

  • Preparation of Site Sheets
  • Photographer arrangements
  • Tree feller arrangements

LANDLORD RELATIONS

  • Access and service arrangements
  • Handling any enquiries/complaints

OTHER

  • Birthday/Client gifts: Check weekly, wrap and make preparations for delivery
  • Payment arrangements with Accounts department

SKILLS:

  • Excellent writing and verbal communication
  • Good telephone etiquette
  • Attention to detail
  • Quick learner
  • Good at taking initiative
  • Good at following instructions
  • Highly organized
  • Good at working both individually and as part of a team
assistant|office administrator|secretary|travel arrangements

Please submit your CV if you meet the requirements.

For more information please contact:
Lientjie Kloppers
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