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Procurement Administrator Pretoria
3 months ago
Location:
Pretoria
Closing Date: 09/06/2023
Scope & General Purpose of the Job
To support the business and Units by liaising and coordinating with suppliers to procure items on time and within budgetary parameters
Responsible to:
Procurement Manager
Responsible for:
Administration in the Procurement Department
In communication with:
Internal and External stakeholders
Education / Qualification and Experience Requirements:
Minimum Education / Qualification:
Office Administration Certificate / Grade 12 and in-depth knowledge of Supply Chain Management
Minimum Level / Years of Experience:
Experience in Office Administration and Management will be advantageous, 1 to 2 years' experience
Key Performance Areas:
- Supplier Sourcing, Negotiating & Liaising
- Unit Support & Control
- Administration
- Self-Management
Competencies and Skills Requirements:
- Communication Skills, able to communicate fluently in English, both verbally and in writing
- Planning & Organising Skills, able to plan, prioritise, schedule and organise activities and resources to meet deliverables or deadlines
- BBBEE, has a basic understanding of the Procurement element of the BBBEE Scorecard
- Excel Skills, must have advanced Excel skills
- Excellent numeracy, able to perform basic calculations and work with numbers adequately
- Negotiating skills, able to effectively negotiate with identified stakeholders
- Analytical skills, able to interpret, compare and analyse data to identify trends and patterns
- Administration
- Eprocurement knowledge
- Office software skills, able to use MS Office (Word, Power Point, Excel) and Outlook at an Intermediate level
- Accuracy and ability to pay attention to detail
Additional Skills Requirements:
- Ability to work under pressure
- Experience in Office administration and management will be advantageous
- Selfmotivation, able to complete tasks without supervision
- Must have a good knowledge of Procurement policies, procedures, and processes
- Request updated B-BBEE certificates, Tax Clearance, Halaal certificates, COA's, Company registrations, manage and update Procurement Supplier Data spreadsheet, keep record of original and signed operational documents including publication of Documents and file accordingly
- Send out unit opening or closing notification letters to suppliers and ensure accounts are opened and account numbers are sent to the units
- Units are notified of every price adjustment and new price notification letters are sent to the units
- Collect and provide information for B-BBEE, ISO and other internal or external auditing purposes
- Do supplier invoice audits daily, resolve invoice price queries and compile monthly reports on price discrepancies
- Price comparisons and price reviews
- Request for quotation and advise the unit of the cheapest quotation
- Costing reports as per Management requirements
- Manage and monitor sundry suppliers compile monthly reports
- Assist in all procurement related matters as per Managements requirement
- Provide general assistance to Procurement team and follow up on all actions to be taken on delivering of service and support to Operations and other Departments
Disqualifiers:
- Criminal record
- No required qualification or experience
- No sufficient work experience in a similar role
Job Types:
Full-time, Permanent
Salary:
From R1.00 per month
COVID-19 considerations:
Covid Regulations as per legislation
Application Deadline: 2023/06/09