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Debtors Clerk

4 months ago

Cape Town, Western Cape, South Africa Strategic Placements CC Full time

Debtors
***- Maintain debtor's age analysis at 45 days or less - make contact with clients and follow up until payment is received.

  • Ensure that notes are updated on client's ledger on BPO (Business Process Outsourcing).
  • Allocate payments on Sage Evolution accurately as per remittance advice.
  • Customer liaison on all levels attend to debtor's queries, request for documentation
  • Banking
  • Ensure that monthly Statements are sent out by the 2nd of the following month.
  • Prepare hard copy statement and invoices for select customers for hand delivery.
  • Prepare debit order collection and submit to the Manager four full working days before expected release on Business Banking.

Credit Notes

  • Ensure that all credit requests have been authorized before processing credit notes on BPO (Business Process Outsourcing).
  • Ensure that all credit notes are filed numerically.
  • Ensure that correct documentation and authorization is received before processing credit notes.
  • Process and accept the Supplier Debit note.

Consumable Reps

  • Create debtors for COD sales, from the Customer Information sheet submitted by sales rep. Debtor needs to be linked to a debtor group on Sage Evolution.
  • Ensure that all information is completed such as VAT number, contact details etc. if not, return form to rep for completion.
  • Adhere to the naming convention for creating new account codes.

Audit

  • Assist with audit preparation and supplying support documentation as requested by auditor.

Filing

  • Keep all documents filed, as per filing system.
  • Ensure that documents are filed either strictly numerically or alphabetically as required.
  • Archive files annually.