Business Administrator

3 weeks ago

Cape Town, Western Cape, South Africa QCIC Full time

About the role

What you will do, therefore,

General administration

  • Assist in diary management for the Director(s) and take the lead in arranging regular meetings.
  • Attend meetings as requested with senior leaders, create agendas, and take accurate minutes.
  • Oversee supplier management and assist with the supplier management process.
  • Assist all departments with data entry as required.
  • Assist with document formatting and conversion within branding guidelines.
  • Assist in preparing internal reporting for all departments.
  • Review and record internal meeting attendance and actions on behalf of the Director, chasing up outstanding items in a timely manner and keeping an actions log.
  • Assist in drafting expense claims for submission to the finance team and booking travel for senior team members.
  • Answering and directing business calls from the switchboard as necessary.
  • Ensure all relevant information is uploaded to necessary folders on both QCIC SharePoint and Microsoft Teams sites.
Other Business support

  • Assist with preparing and formatting client proposals and RFP submissions.
  • Assist with the preparation and presentation of client presentations adhering to strict brand guidelines including and responding to queries.
  • Maintain client relationship records and contact databases.

What we are looking for

  • Previous experience in a fastpaced administrative role within a global business.
  • Proven verbal and written communication skills and the ability to multitask.
  • Strong problemsolving skills and initiative are required to avoid unnecessary delays while ensuring overall governance is maintained.
  • Excellent computer skills, in particular, using Office 36
  • PowerPoint, Excel, and Word.
  • Ability to communicate clearly, effectively, and confidently with internal/external stakeholders.
  • Ability to work independently, or as a team member, while maintaining focus and productivity.
  • Ability to manage global business correspondence.
  • Rapid and accurate data entry, attention to detail, and excellent editing abilities.
  • Excellent people skills at varying levels.
  • Adequate administration experience.
  • Excellent analytical skills.

Job Types:
Full-time, Permanent

Ability to commute/relocate:

  • Cape Town,

Western Cape:
Reliably commute or planning to relocate before starting work (required)

Experience:

Global Business: 2 years (required)

  • Business administration: 4 years (required)
Application Deadline: 2023/02/21

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