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Business Administrator Controller

4 months ago

Cape Town, Western Cape, South Africa SGS Full time
Company Description

SGS is the world's leading inspection, verification, testing and certification company. SGS is recognized as the global benchmark for quality and integrity. With more than 97,000 employees, SGS operates a network of over 2,600 offices and laboratories around the world.

Job Description:

Financial Responsibilities

  • All duties, authorities and responsibilities include:
  • Request new client accounts be opened
  • Client invoices and credit notes processing
  • COD accounts administration
  • Bad debt collection, action planning and followup
  • Debt collection (business) and collections feedback and follow up
  • Administration of procurement and accounts payable
  • Operational provisions requests administration
  • Processing deferred items requests
  • Extract information, evaluate, review and report on profit and loss statements
  • Respond to queries on profit and loss statement
  • Assist and cooperate during unannounced internal compliance audits
  • Collect and submit expense claims
  • Responsible for all travel bookings (_Travel Policy_)
  • Completion of all vendor forms and related documentation
  • Submit details of Withholding tax for invoices raised internationally on a monthly basis
  • Ensure all write offs are correctly completed
  • Ensure compliance with requirements and procedures for Petty Cash
  • Ensure all Inter-Company financial requirements are finalised and adhered to
  • Customer communication
  • Liaise with clients regarding queries accounts, payments, etc

Quality & Health & Safety System

  • Adhere to all quality and safety requirements of the SGS management system.
  • Actively participate in safety related activities.
  • Always wear appropriate protective clothing.
  • Adhere to all relevant HSE procedures and protocols.
  • Keep workplace and equipment neat and tidy.
  • Perform Health and Safety inspections in designated areas
  • Report deviations and communicate instructions to improve and maintain the quality system.

Specific Authorities

  • Cease the use of any equipment that may be deemed to constitute a safety hazard or entry to hazardous environments without the necessary knowledge and protection and report the situation to higher authority to take action.
  • Cease to carry on with work that may affect the quality (integrity) of services and report the situation to higher authority to take action.
  • Initiate a formal improvement request when a deviation of the system occurs, possible improvements are identified or when nonconformity is identified.
  • Other specific authorities as indicated on the Agri Food Laboratory Designated Staff List

Qualifications:

Education

  • Appropriate tertiary qualification / Grade 12 certificate with 5 years applicable experience
  • Computer literacy in Word, Excel, Outlook

Experience

  • 5 years Finance and Accounting package experience.
  • Good communication skills
  • Exposure and knowledge of applicable financial environment.

Competencies

  • Positive and assertive attitude
  • Client liaison and good communication skill
  • Ability to work independently and in a tea
  • Flexible, diplomatic, salesorientated
  • Efficient time management
  • Effective organizational skills
  • Able to work under pressure and meet deadlines
Additional Information

  • Any person has the right to refuse to perform work that may damage the environment in an imminent and serious way and to report such a situation. The employee has the responsibility to protect the environment as well.
  • Cease the use of any equipment that may be deemed to constitute a safety hazard or entry to hazardous environments without the necessary knowledge and protection and report the situation to higher authority to take action.
  • Cease to carry on with work that may affect the quality (integrity) of services and report the situation to higher authority to take action.
  • Initiate a formal improvement request when a deviation of the system occurs, possible improvements are identified or when nonconformity is identified.