Facilities Management Coordinator

2 weeks ago

Kempton Park, Gauteng, South Africa The Aurum Institute Full time
Facility Management
- general maintenance and repairs
- facility inspections and assessments
- perform basic emergency repairs as needed
- delegate and supervise maintenance team

  • Fleet Management basic fleet maintenance (changing tyres, batteries, jump starting vehicles etc)
  • Asset Management site assets (building and maintenance equipment and tools)
  • Supply Chain Management stock management (general consumables)
  • Records Management installing shelving units
  • Compile monthly reports for the Corporate Operations Manager
  • Write Working Practice Guidelines and How 2 Manuals
  • Assist with the development and review of Policies and Standard Operating Procedures.

Duties

  • Facility Management
  • Facility Management
- supporting the Corporate Operations Facilities Management Manager with all Facility related duties.

  • Supervise Facility General Assistants and Facilities Management Officer/s
  • Monitor external contractors
  • Respond to urgent maintenance calls and emergency repairs
  • Perform general maintenance and repair of the building, grounds, and equipment in line with maintenance schedules and project plans.
  • Perform general building duties (painting, plastering, drywalling, ceilings, hanging doors, installing windows, flooring, carpentry, basic brick laying etc) as per the project scope and meet project timelines.
  • Installing signs, white boards, picture frames etc.
  • Assist with Site Closeouts and Site Setups.
  • Ensure that facilities are neat, clean and in a good operating condition
  • Inspecting, fixing and maintain equipment and machinery
  • Rearrange office space as requested by moving office equipment, installing wall hangings, set up tables and chairs, move boxes etc.
  • Operation of various types of tools and equipment safely and efficiently
  • Record and report all maintenance completed to the Facilities Management Manager.
  • Provide recommendations on maintenance products and consumables
  • Purchasing required maintenance stock and equipment
  • Complete the stock control register each time an item is removed from the Maintenance storeroom.
  • Monitor monthly utility readings
  • Fleet Management providing support as outlined in the Fleet Management Policy and/or Fleet Management Standard Operating Procedures, this includes general maintenance (changing tyres, batteries, jump starting vehicles etc).
  • Asset Management providing support as outlined in the Asset Management Policy and/or Standard Operating Procedures, this includes the moving of furniture and equipment (when required) and managing facility assets.
  • Supply Chain Management providing support as outlined in the Supply Chain Management Policy and/or Standard Operating Procedures, this includes packing stock on and off vehicles as stock is received or dispatched (when required)
  • Records Management providing support as outlined in the Records Management Policy and/or Standard Operating Procedures, this includes packing paper records on and off vehicles as records are received or dispatched (when required).
  • Policies and Standard Operating Procedures adhere to all departmental and company policies, standard operating procedures, working practice guidelines and How to Guides.
  • Write working practice guidelines and how to manuals and review annually.
  • Comply with all health and safety policies, practices, and procedures according to prescribed legislation.
  • Effective communication with internal and external stakeholders.

Education

  • Grade 12

Experience

  • Three to Five years' experience in a similar role i.e., building construction, maintenance, and repairs.
  • Strong knowledge of Facilities Management
  • Understanding of safety regulations

Requirements:

  • SA Citizen or valid work permit to work in South Africa
  • Valid SA Driver's License (Essential)
  • First Issue Older Than 12 Months with Driving Experience
  • Frequent Travel by Land or Air
  • Willing to work overtime

Essential Requirements

  • Project Management skills
  • Time Management skills
  • Report writing skills
  • Proficient in Microsoft Office skills (Excel, Word, PowerPoint) with a high level of PC literacy
  • Highly proficient in English (Spelling and Grammar)
  • Extensive experience in building and equipment maintenance

Personal Attributes

  • Solutionsoriented, cando attitude; selfmotivated
  • Must be organised and be able to work under pressure
  • To be methodical, with strong attention to detail.
  • Exceptional written and verbal communication skills, interpersonal skills, ethics, and cultural awareness
  • Is open to change and new information
  • Establish effective and trusting work relationships
  • Knowledge of maintenance techniques.
  • Knowledge of painting techniques.
  • Knowledge of general plumbing and electrical techniques.
  • A love for construction
  • Healthy and physically fit
  • The ability to lift heavy objects
  • The ability to remain on your feet for long periods of time
  • Must have social skills and be a team player, performance

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