Temp Branch Administrator

2 weeks ago


Pinetown, KwaZulu-Natal, South Africa Thanda Human Capital Full time

Please note, this is a 3 month contract position

Position description
To ensure all activities with regards to the administration of the branch are carried out effectively and accurately

Branch Administration
Must ensure that the following is adhered to when inter branch transfers occur:

  • Check with Regional Manager and sales team if item required
  • Journal items to appropriate branch in transit account.
  • All queries must be resolved on the query log with the necessary action taken
  • Arrange and coordinate functions
  • From time to time do quotations
  • Monitor attendance registers of Operational Staff

Customer Service

  • Liaise with customer
  • Retrieve batch numbers, invoices etc.
  • Complete relevant documentation
  • Submit to Technical Manager

Stock Management

  • Check with customers if they still require goods if old orders or back orders
  • Do picking list for stock to be pulled on arrival of truck including back orders
  • Physically pull stock when needed

Sales

  • Supply technical information to customers should the need arise
  • Quote customer on the products requested
  • Verify payments received
  • Compile purchase orders
  • Picking lists
  • Maintain good customer relations

Reports

  • Will be required to compile a list of the following reports:
  • Expired stock report which must be sent to all relevant employees
  • C2% report
  • Credits
  • Assist the Regional Manager with any reports that may be required

Month End Duties

  • Accruals
  • Sample Reports
  • Grocery List
  • Stationary List
  • Petty Cash
  • Banking
  • PPE

Purchase Orders

  • Create Purchase orders before collection where possible
  • On receipt of costing from head office, finalize on Axapta
  • Complete the delivery note
  • Attach proof documents and sign off
  • Send to Region all Manager for final signature
  • Usifast
  • Valmac
  • Berco
  • Arrange collection of Berco

General

  • Undertakes such additional duties which may from time to time be assigned to the Employee in the discharge of his / her duties.
  • Must ensure that a safe environment is maintained at all times by highlighting any problems to management
  • Follow the health and safety and the company's disciplinary process and its policies
  • To ensure that a correct and proper image of the Company is maintained at all times.

Competencies Required

  • Selfstarter
  • People skills
  • Organizing skills
  • Attention to detail
  • Good communication Skills
  • Accuracy in their numerical abilities

Education and experience

  • Matric
  • An administration qualification an advantage ,
  • Secretarial diploma an advantage

Special requirements

  • Regular and on time attendance

Job Types:
Full-time, Contract

Contract length: 3 months

Salary:
R9, R10,000.00 per month

Ability to commute/relocate:

  • Pinetown, KwaZulu-Natal: Reliably commute or planning to relocate before starting work (required)

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