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Payroll Officer

4 months ago


Cape Town, Western Cape, South Africa HotelJobs Full time

Fixed Term Contract for 6 months

REQUIREMENTS:

  • Minimum of 3 years' experience as a Payroll Administrator essential
  • Minimum of 3 years experience using payroll package Softline VIP.
  • At least 23 years' experience in a similar 4* or 5* HR position
  • HR Admin Experience (Essential)
  • Knowledge of relevant legislation pertaining to hospitality.
  • Knowledge on BCEA, LRA, Skills Development, H&S & EE
  • Excellent Administration Skills
  • Excellent Telephonic Communication Skills
  • High level of honesty and integrity and the ability to maintain confidentiality.
  • Ability to work on weekends should deadlines be required to be met.
  • Able to work under pressure
  • Hospitality experience advantageous

QUALIFICATIONS:

  • Minimum Grade 12 with Business Economics and/or Accounting as one of the Subjects
  • Payroll Diploma an advantage
  • HR Diploma / Certificate or National Qualification equivalent an advantage
  • Accounts experience an advantage

KEY RESPONSIBILITIES:

PAYROLL

  • Ensures that all staff salary matters and payments are dealt with correctly and swiftly and efficiently. They are responsible for processing remuneration for all employees and ensures matters relating to medical aid, tax, pension and provident funds are attended to as and when required.
  • Ensures that payroll is processed in accordance with company policies and procedures and legislative requirements, that employees are paid correctly and in due time according to employment contracts and legal requirements for each position including calculation of overtime and public holidays worked and ensuring that employees receive the correct remuneration for the days worked.
  • Updates and administers the Payroll software program (Softline VIP), including leave, equity, payroll and personnel modules.
  • Works out payment allowances according to the sectoral determination.
  • Compiles month end reports, journals, statutory submissions and reports as well as head office reports.
  • Compiles tax certificates for all individuals that work for the unit (IRP 5).
  • Submits Bi-Annual tax submissions.
  • Provides Financial Controller, Human Resources Manager and Head Office with information that is kept in the payroll office and generating reports when requested to do so.

General Administration:

  • Ensures that controls, policies and procedures are adhered to.
  • Prepares, files and maintains all personnel's paperwork and keeping it safe and secure and up to date as well as legally required documents and or paperwork (UIF, tax).
  • Archives files and keeping records up to 5 years.
  • Oversees and administrating the Time and Attendance system (BIOMETRICS).
  • Checks that attendance registers and physical scanning corresponds (weekly and monthly) and compiles monthly Time and Attendance reports.
  • Distributes payslips, and any other form of important documentation and keeping record of it
  • Preparation of contracts for new employees in the absence of the Human Resource Manager
  • Advises new staff members in regards to different medical aid options and advising them in regards to Pension / Provident Funds and filling in the required paperwork with them.
  • Liaises continually with the Pension / Provident Funds, Medical aid as well as when staff leave or start off at the company.
  • Administers and prepares all 3rd party payments (SARS, funds, UIF, Attachment orders).
  • Administers all Attachment orders that are deducted off employee's pay as per Magistrate Court orders.
  • Liaises with attorneys / law firms in regards to payments of attachments orders (interest, fees, and instalment amounts).
  • Compiles schedules for all funds and 3rd parties and sending them proof of payment.
  • Keeps everything systematically organized and filed for when the Labour Department conducts audits.
  • To be involved in any other activity as directed by the Financial Controller / Group Payroll Manager relating to the running of the Payroll Administration office.

HUMAN RESOURCES
Recruitment

  • Place & Monitor external advertising portals
  • Schedule interviews & prepare regret letters
  • File & Update EE Recruitment & CV's
Employment Equity

  • Agendas and meeting pack preparation including minute taking.
Employee Wellness, Rewards & Recognition

  • Prepare monthly birthday cards & lists and distribute accordingly
  • Assist in achieving the annual goals set for wellness activities including of booking walks & hikes, annual wellness days and training providers
  • Achieve the annual goals set for the year end function of the employees
Learning & Development

  • Schedule training dates in accordance with the Hotel's Annual Training Plan
  • Book & prepare all requirements for venues & facilitators including room setup, preparation of training material, AV requirements & Food & beverage
  • Reconfirm participants
  • Capture training registers in accordance with Cathsseta Mandatory Grant for Annual WSP
  • Capture online WSP & DG processes
  • Prepare monthly HR & training report
  • Preparation of new